Accounts Payable Manager
2 weeks ago
* This is a remote position based in Baltimore, Maryland. Candidate must be able to commute to the office weekly. U.S. work authorization required at time of application.*
About CRS
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS' relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
Job Summary: Under supervision of the Manager of Financial Accounting Operations, coordinate and oversee the United State Accounts Payable Department. This includes the oversight of invoice processing, employee expense processing, T&E department credit cards, travel expenses and tax reporting (Form 1099s).
Job Responsibilities
* Supervise and guide 5 AP staffs on their day-to-day activities including customer service.* Conduct daily AP update meetings (Tuesday through Thursday) to plan for the day/week.* Address any issues raised or follow up for resolutions.* Run reports and review weekly payment files for payment document accuracy and completeness.* Review wire payment for US vendors and wire transfers for PO initiated international vendors.* Review and approve various WF liquidation JEs.* Process weekly AP payments timely and accurately.* Access Wells Fargo monthly statements, review, and initiate payments via Wire transfer.* Oversee the auto transmission of weekly payments to the bank.* Follow up with any issues relating to bank transmissions including returned payments.* Oversee the clearing of outstanding checks.* Oversee the weekly Employee Expense reimbursement processing of HQ and international staffs.* Review and post all refund AR activities based on data received from the HQ GL cash activity team.* Analyze account balances such as Prepaid balances to initiate research and liquidation process.* Analyze monthly utility account for the purpose of billing Catholic Charities for portion of their use.* Responsible for monthly AP, WF cash account reconciliation.* Be the point person to provide External and internal audit AP related documentation enquiries and additional needs such as updating the AP process Narrative for the FY.* Compile and prepare form 1099s for consultants and other recipients of AP payments.* Oversee/Prepare monthly A/P reconciliations.* Oversee/Prepare state sales tax exemptions.* Coordinate yearend accruals for HQ and Overseas Finance as needed.* Other duties as assigned by A/P Manager.
Supervisory Responsibilities: Supervise five staff persons.
Key Working Relationships:
* Internal: CRS staff, Internal Auditors, Supply Chain, Country Programs* External: Auditors, vendors
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