Human Resources Assistant

7 days ago


Lewiston, United States Lewis-Clark State College Full time

LC State is seeking a detail-oriented and organized part-time Human Resources Assistant to support our HR team in various administrative tasks. The ideal candidate will have experience in electronic files, scanning and converting hard-copy documents into digital files, and planning and organizing the training calendar.

Hourly Rate: $15.00 per hour commensurate with experience

Working Hours: Part-time; up to 19 hours per week. Monday through Thursday; 10:00 am - 2:00 pm and Friday; 11:00 am - 2:00 pm.

Qualifications:

  • A high school diploma or equivalent, as well as some college coursework in human resources or a related field, is a plus.
  • Previous administrative or HR experience preferred, but not required.
  • Customer service skills
  • Strong organizational skills with attention to detail.
  • Proficiency in office software.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and manage time effectively in a part-time, flexible work environment.
Key Responsibilities:
  • Customer Service: Answering and directing phone calls to HR staff and assisting with walk-in customers.
  • Electronic Filing and Document Organization: Assist in streamlining and organizing electronic HR files, ensuring all documentation is accurately stored and easily accessible. Help identify and resolve any discrepancies in existing digital records.
  • Scanning and Digitizing Documents: Scan and convert hard copy personnel files, applications, contracts, and other HR-related documents into digital formats. Organize digital files in a structured, searchable manner for easy retrieval.
  • Filing System Cleanup: Assist in cleaning up and organizing the current physical filing system by identifying outdated or redundant files and converting them into electronic formats as appropriate.
  • General HR Support: Provide general administrative support to the HR department as needed, including employee record maintenance, HR newsletter, and other duties as assigned.
  • Professional Development/Wellness: Planning and organizing professional development and wellness training calendar.
  • New Hire Paperwork: Sending out reminders for potential new hires to complete necessary paperwork (background checks, etc.)
Application Procedure: Please upload the following documents
  • Cover Letter
  • Resume
  • 3 Professional References

Application review will begin immediately and position will remain open until filled.

This position is subject to the successful completion of a background check. LC State is an EEO/AA/VETS employer.

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