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Accounts Payable Specialist II
3 months ago
Job Type
Full-time
Description
Job Summary:
Seeking experienced, detail-oriented Accounts Payable professional to manage the accounts
payable function for multiple companies and lines of business.
The Accounts Payable Specialist II verifies charges and ensures accurate and timely payments. They will build and analyze reports to assist in identifying trends, inefficiencies, and opportunities for improvement. This position communicates with vendors, responds to inquiries, and helps resolve any discrepancies. The AP Specialist II must also build strong relationships with other departments to help streamline processes.
Duties/Responsibilities:
- Processes, codes, and pays all invoices utilizing Microsoft Dynamics Great Plains and SAP Concur software.
- Utilizes workflow approvals in SAP Concur software for all invoices.
- Manages vendor information using Microsoft Dynamics Great Plains software.
- Assists with efficiency improvements
- Provides and inputs accurate information into the various office and industry-based software programs available to the Business Office.
- Reconciles vendor statements and research discrepancies.
- Assists with expense account analysis.
- Responsible for recognizing when use tax applies.
- Contact vendors to obtain W-9s and prepare annual 1099's.
- Ensures bills are paid in a timely and accurate manner while adhering to company internal controls and policies and procedures while demonstrating confidentiality.
- Responsible for replenishment and disbursement of petty cash.
- Provides backup for the receptionist.
- Demonstrates professional development by personal study, attendance at approved office and accounting training sessions, and other similar efforts.
- Additional duties as assigned.
- Proficient in Microsoft Office Suite.
- Understanding of general ledger accounts.
- Proficient in computer-based accounting systems.
- Experience with SAP Concur and/or Microsoft Dynamics Great Plains preferred.
- Familiar with Iowa sales and use tax laws.
- Experience with Federal Form 109 filing requirements, including obtaining W-9s.
- Experience with 1099 vendors and processing.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Education and Experience:
- Associate degree in Accounting or related field required plus
- 2+ years of experience in an accounting/accounts payable required OR
- Bachelor's degree in Accounting in lieu of experience
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds occasionally.
- Stooping
- Reaching
- Walking
- Keyboarding
- Hearing
- Standing
- Talking
- Repetitive Motions
