Executive Assistant

2 weeks ago

Indiana, United States Vontobel Holding AG Full time

Executive Assistant# Executive Assistant* Proactively manage calendar, scheduling meetings, appointments, and conference calls while considering time zone differences and priorities.* Screen and prioritize incoming meeting requests, calls, emails, and correspondence, effectively communicating key information* Arrange domestic and international travel, including booking flights, accommodations, and ground transportation.* Take detailed meeting minutes for key meetings and presentations, prepare agendas, gather relevant materials and coordinate logistics.* Draft and edit confidential business area internal communication, and correspondence as needed, ensuring accuracy and professional presentation.* In close collaboration with the responsible Business Manager assist with projects including marketing and client activities while ensuring timely completion of tasks.* Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and senior executives.* Work closely across time-zones with the headquarters in Switzerland* Handle correspondence with senior stakeholders professionally in English.* A minimum of 5 years of experience as an executive assistant within an international company in investment management or financial services.* Commercial training, ideally complemented by further qualifications as an executive assistant.* Advanced proficiency in MS Office (Word, PowerPoint, Excel, Outlook) and familiarity with modern communication tools.* Strong written and verbal communication skills in English (knowledge of Spanish and/or German would be a plus).**Your Strengths:*** Highly organized and detail-oriented, with a strong commitment to accuracy.* Ability to manage multiple priorities, deadlines, and complex schedules with meticulous attention to detail.* Handle routine tasks independently and proactively addressing potential issues or delays, demonstrating a sense of urgency in managing a high volume of scheduling requests.* Maintain strict confidentiality regarding sensitive company information and executive matters.* Commitment to delivering high-quality work consistently with a positive attitude while able to identify potential issues and proactively address them before they arise.* Strong team player with an independent, structured, and detail-oriented work style.**Base Salary**: 110'000.00 - 120'000.00 USDAt Vontobel, you are building better futures for our clients and society, as well as for yourself. As a family-owned and publicly listed company with over 2,000 professionals based in 28 locations globally and headquartered in Zurich, were committed to long-term thinking and sustainability.Our diverse team values unique perspectives, and we hire individuals determined to deliver in a dynamic and changing world. Even if you dont meet all the criteria, we encourage you to apply if youre enthusiastic about the role.ShareShare #J-18808-Ljbffr

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