Receptionist

Job Posting Title:

Receptionist

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Hiring Department:

Lady Bird Johnson Wildflower Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Nov 01, 2024

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Position Duration:

Expected to Continue Until Jan 30, 2025

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Location:

JOHNSON WILDFLOWER CENTER

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Job Details:

General Notes

The University of Texas at Austin Lady Bird Johnson Wildflower Center is committed to inspiring the conservation of native plants through its public botanic garden and its education, research and outreach programs. Founded by Lady Bird Johnson and Helen Hayes in 1982, the Wildflower Center is the state botanic garden, a community gem, and a national leader in the field of native plant education, sustainable landscapes, land restoration and research. It is home to the largest living collection of Texas native plants in the state, welcomes 240,000 visitors annually, has 16,000 members and reaches more than 2 million people through its website. The Center is focused on improving landscapes, promoting biodiversity, and connecting people with our environment.

The Wildflower Center believes that the "environment is where we all meet," as Lady Bird Johnson once wisely said. We are a community of people that care for each other, our land and our broader community.

Wildflower Center staff get free parking, a free annual membership, discounts on Center classes and purchases made at the Gift Shop and Gallery and the Wildflower Cafe, and access to featured events. An inspiring and beautiful work environment with outstanding coworkers awaits you.

Purpose

The Wildflower Center is seeking a temporary receptionist to assist with greeting guests and volunteers, answering the phone, distributing mail, and other administrative tasks. The ideal candidate will provide top-notch, friendly customer service in a welcoming manner, prioritize guest satisfaction, and demonstrate strong attention to detail, all while championing our mission and goals.

Job Responsibilities

• Receptionist duties such as greeting guests and volunteers and connecting them with the appropriate parties, and answering our main phone line, directing incoming calls and returning or forwarding voicemail messages.

• Distribute the mail and log donations. Maintain the mailroom so it remains clean and organized.

• Receive supply orders and sign for deliveries.

• Monitor the office and kitchen supply inventory, notifying your supervisor in a timely manner when items need to be replenished. Maintain the kitchen and break room areas.

• Routine office administration support, and internal meeting and event support.

• Other duties as assigned.

Required Qualifications

• High school diploma or GED.

• At least 3 years of clerical experience.

• At least 1 year of experience at the senior office assistant level.

• Experience successfully multitasking in a high-traffic area.

• Excellent communication and customer service skills.

• Ability to work independently and as part of a team.

• Positive, collaborative, and proactive demeanor.

• Experience with Microsoft Office Suite.

• Reliable transportation.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Previous experience working in an organization that serves the public.

• Familiarity with Microsoft Teams and Box.

Salary Range

$18.00 per hour (firm)

Working Conditions

• May work around standard office conditions.

• May sit or stand for long periods of time.

• Repetitive use of a keyboard at a workstation.

• Prolonged screen time.

• Use of manual dexterity.

Work Shift

• 8:30-12:30, Monday-Friday

• The work schedule is no more than 19 hours per week and will vary with business needs.

Required Materials

• Resume/CV

• 3 work references with their contact information including email address; at least one reference should be from a supervisor.

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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