Office/Warehouse Manager

4 weeks ago

Deerfield Beach, United States Recooty Full time

Macar & Sons Inc. stands as a trusted supplier of premier Mediterranean food brands nationwide. Boasting three decades of industry experience, our steadfast commitment is to deliver unparalleled quality and value to our valued customers. Currently, we are seeking a dynamic Office Manager to join our esteemed company, located in Deerfield Beach Florida.

The Onsite Office Manager will play a pivotal role in ensuring the smooth operation of our office and administrative functions. This individual will be responsible for managing day-to-day office activities, handling invoicing processes using Oracle software, and providing administrative support to various departments.

Responsibilities:

- Manage all aspects of office operations, including invoicing customers, coordinating customer shipments, office supplies procurement, and customer relations.

- Overseeing Warehouse and coordinating the incoming and outgoing shipments containers accordingly.

- Coordinating customer shipments with third party trucking companies and making sure timely shipments.

- Oversee reception duties, including answering phones, greeting visitors, and directing inquiries to the appropriate personnel.

- Process customer invoices accurately and in a timely manner using Oracle software. (Important), Also managing customer account limits and making decisions to proceed with order or not.

- Collaborate with the accounting department to reconcile billing discrepancies and ensure accurate financial records.

- Assist with accounts receivable and accounts payable functions as needed.

- Maintain and organize office files, documents, and records in both physical and electronic formats.

- Support various departments with administrative tasks, including data entry, report generation, and correspondence drafting.

- Handle confidential information with discretion and maintain a high level of professionalism at all times.

Qualifications:

- Bachelor's degree in Business Administration, Accounting, or related field preferred.

- Minimum of 3 years of experience in office management or administrative role.

- Proficiency in using Oracle or similar ERP software is required.

- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.

- Excellent attention to detail and accuracy in data entry and record-keeping.

- Strong interpersonal and communication skills, both verbal and written.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Ability to work independently with minimal supervision and as part of a team.

- Arabic or Turkish or Armenian Language is a bonus.

Benefits:

- Competitive salary commensurate with experience

- Retirement savings plan with employer contribution

- Paid time off and holidays

- Opportunities for professional development and career advancement

- Collaborative and inclusive work environment

Join our team and contribute to the success of our company as an integral part of our administrative team. Apply now to become our Onsite Office Manager and take your career to the next level

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