Human Resources Information Systems Analyst

4 weeks ago

Virginia, United States Longwood University Full time

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to view more details about this job. Human Resources Information Systems Analyst

The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as a Human Resources Information Systems Analyst in our Human Resources Division. The incumbent will serve as a customer liaison and support for data, reporting and HRIS systems in support of HR Division and Agency daily operations. Also, the HRIS Analyst will work closely with members of Human Resources field operations and program management as well as other Agency functional areas to ensure the security, accuracy, integrity and availability of HRIS data for agency operations and decision-making. This position is located in Richmond, Virginia. Position specific responsibilities and duties will include, but not limited to: Research, Analysis and Reporting:

Write, maintain and support a variety of standard reports (daily, monthly, quarterly, etc.) or queries utilizing appropriate reporting tools and data sources. Assist in the development of standard reports for ongoing customer needs. Provide a variety of ad hoc reports for both internal and external HR customers. Conduct and perform research and data collection processes. Evaluate findings and make recommendations based on customer requests. Audit HR data, validate calculations and troubleshoot irregularities; support data governance process. Ensure the security, confidentiality and data integrity of sensitive personnel data. Develop user procedures, guidelines and documentation of reports. Project and Change Management:

Participate in current or proposed statewide or divisional special projects. Participate in project planning, tasks, documentation development and review of activities related to assigned projects. Support business process and workflow improvement opportunities to enhance operational business processes and recommend solutions or alternate methods to meet business requirements. Data Maintenance and Quality Assurance:

Responsible for ensuring a high level of accuracy of HR information. Maintains strict confidentiality regarding personnel matters and discloses protected information only to those with an official need to know. Actively promotes data accuracy and confidentiality with team members. Performs Quality Assurance within assigned team. Records Management:

Maintain electronic employee personnel files and employee records. Based on transaction type ensures associated documentation is placed into the respective employee personnel file adhering to Agency Metadata and procedural guidelines. System and Process Support:

Provide support for HRIS systems including researching and resolving HRIS problems, transactional assistance, perform scheduled activities and maintenance. Assist in reviewing, testing, deployment and ongoing implementations, integrations, and functionality releases. Ensure the security, confidentiality and data integrity of HRIS systems. Identify opportunities and support improvement efforts to enhance system efficiencies within HRIS systems and recommend solutions or alternate methods to meet business requirements. Provide training to internal and external stakeholders as needed on HRIS systems and processes to include formal training, ad hoc learning opportunities, creating documentation or job aids. Actively maintain knowledge of current policies, procedures and processes impacting the administration of Employee or Position, Benefit or Absence Management transactions. Administration and Operations:

Interact with other internal departments and others to nurture or develop partnerships. Attend strategic business meetings. Make presentations to the division and others as necessary to support the implementation of programs, procedures and systems. Complete routine Agency administrative tasks related such as time and attendance, financial or budgeting and required training. Minimum Qualifications Experience responding to internal and external customer inquiries/issues in a technical environment. Demonstrated experience in conducting research, interpreting, formatting and reporting findings. Experience managing large data sets and integrating data from different sources and across multiple systems. Experience working with confidential data, systems and records. Proficient in the use of computers and software applications including MS Office product with focus on Excel and Access. Demonstrated ability to prioritize and handle multiple priorities. Skill in oral and written communication to build effective relationships. Preferred Qualifications

Degree in human resource management, organization development, business or public administration, information systems, information management, or related field preferred; equivalent experience or training may substitute for degree. Knowledge of Human Resources and HRIS technology solutions. Experience in giving presentations and facilitating training using traditional and online tools. Experience with business process evaluation or mapping. Experience creating end user guides and documentation. Experience with technical solution deployment(s). Ability to quickly develop a knowledge of VDOT policies, procedures, and organizational structure.

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