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Client Services Associate

2 months ago

Boston, United States The Judge Group Full time

About the Job

The Client Services Representative is a vital position at FMI tasked with the responsibility of responding
to and resolving a wide range of client inquiries and requests as well as acting as a liaison between
departments within FMI, and between FMI and its partners, customers and the patient. The incumbent
operates in a supportive function within the fast-paced Client Services department.

Key Responsibilities:

Provide education, guidance, and support to customers and patients about Foundation Medicines
products and services.
Provide a supportive link between external customers and internal operations, while
demonstrating a positive and professional image through communication via phone and e-mail.
Successfully manage high volumes of client-facing interactions and establish strong rapport with physicians, medical/lab staff, and patients via phone and e-mail communication.
Use problem solving skills to create and offer solutions to customer issues of varied complexity.
Ensure the successful and secure transmission of Foundation Medicine patient reports and other
testing status updates.
Document all communication and maintain appropriate records.
Assist in sample procurement and supply ordering.
Assist in entering new test requests into the system.
Review and update test requests with ambiguous patient information.
Maintain and update database of patient information.
Notify appropriate internal management of client issues and complaints.
Meet deadlines and work gracefully under pressure.
Demonstrate a focus on listening to and understanding client/customer needs and exceeding
service and quality expectations. Demonstrated aptitude with dealing with demanding client needs
and demonstrates effective conflict resolution telephone skills.
Demonstrate flexibility and adaptability in a fast-paced and ever-changing environment, according
to shifting priorities.
Other duties as assigned.

Qualifications:

Basic Qualifications
High School Diploma or General Education Degree (GED)
1+ years of experience in a role where service skill sets are required
Computer proficiency, strong typing and data entry skills


Preferred Qualifications
Bachelors Degree or advanced education
One or more years of experience in a client services role where deductive reasoning is necessary
and related service skill sets are required
Ability to work full-time in an open office environment
Ability to understand and communicate scientific or technical information
Understanding of HIPAA and importance of privacy of patient data
Experience with phone-based support or call center experience
Experience working in a laboratory or life sciences setting
Ability to work well under pressure while maintaining a professional demeanor
Ability to prioritize and thoroughly follow up on assigned tasks
Excellent organizational skills
Demonstrated attention to detail
Willingness to learn and understand complexity of industry and business
Ability to communicate effectively and follow written and verbal instructions
Ability to handle multiple tasks and work in a fast-paced environment
Ability to adapt to changing procedures, policies and work environment
Track record of demonstrated integrity
Proficient verbal and written communication skills
Willingness to receive information from all levels in order to achieve desired results
General knowledge of Microsoft Office and ability to learn and use laboratory management
systems.

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