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Principal Account Clerk

2 months ago

San Francisco, United States City & County of San Francisco (CA) Full time

The Controller is the Citys chief financial officer. Our team includes financial, technology, analytical and other professionals who work hard to secure the Citys financial integrity and promote efficient, effective and accountable government. We hold ourselves to high standards and strive to be a model for good government. We value the diverse backgrounds, perspectives and lived experiences of our teams and clients in everything we do. We work in a collaborative and inclusive environment, promote equal opportunity, and invest in the professional development and wellbeing of our team members. You can expect to work alongside colleagues who are committed to serving the public with integrity and want to see positive impacts from their work. We are looking for smart, motivated individuals who want to make a difference and use government to play a role in solving our Citys problems, including addressing long-standing and harmful disparities in our communities. For a career with purpose and professional growth, join us in the Controllers Office.

This 1634 Principal Account Clerk works in the Controllers Accounting Operations and Suppliers Division (AOSD) as part of the Controllers Financial & Accounting Support Team (FAST). This Principal Account Clerk will support the San Francisco Library, Accounts Payable unit.

Role description

Application Opening: 9/11/2024

Application Deadline: 9/27/2024

Compensation Range: $87,620 to $106,496 annually

Role type: Temporary Exempt Role Description

Schedule: Full-time

Under supervision, the Principal Account Clerk, assists with and performs professional level work in analyzing operations of the San Francisco Public Library as they relate to the formulation and execution of grants, legislative/administrative policy, financial/fiscal policy and/or contract administration with a focus on Accounts Payable and Procurement of Goods & Services.

Under direction, performs difficult and responsible accounting and financial transaction and clerical work; prepares and reviews a variety of complex financial documents and records; interprets, enforces and carries out existing policies, regulations and procedures relating to accounting and financial activities; makes regular contacts with other departmental personnel, the general public and outside organizations in connection with accounting and financial operations; and performs related duties as required.

Duties and Responsibilities:

  • Provides routine information to departmental personnel on the preparation of reports and program implementation related to payables and procurement.
  • Assists in preparing reports and proposals related to payables and procurement.
  • Assists in performing cost analysis and preparing program reports related to payables and procurement.
  • Tracks and coordinates revenue and expenditures, grants, program budgets, and other funds.
  • Assists in the preparation of quarterly and year-end financial, budget, and audit reports.
  • Maintains purchasing and expense files, and other accounts payable and procurement documents and certificates, and monitors validity of documents.
  • Performs complex accounting analysis and financial transaction processing unit including such functions as utilizing system applications, statements, worksheets, processing statistical reports, reconciliations, encumbrances and payments.
  • Performs complex accounting analysis and financial transaction processing and resolves difficult operating issues.
  • Prepares routine correspondence, reports, memoranda and letters to members of the staff, other organizations and the public.
  • Responds to inquiries in person or on the phone to members of the staff, other organizations and the public regarding accounting and financial operations.
  • Assists in the development and implementation of new operating policies and procedures.
  • Performs related duties as assigned

Desirable Skills & Qualifications:

  • Bachelors Degree in Business, Business Finance, Accounting, Economics, Finance or related field.
  • Knowledge of the principles and processes of finance and accounting.
  • Prior accounts payable experience.
  • Ability to review and analyze expense reports, purchase orders, and invoices.
  • Ability to utilize computers for word-processing, databases, Internet, e-mail and various spread sheet software.
  • High accuracy in processing disbursements, attention to details and organizational skills.

How to qualify

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.

  1. Two (2) years (equivalent to 4,000 hours) of verifiable experience in a position supervising and directing accounting and/or financial transaction functions. OR

  2. Fours (4) years (equivalent to 8,000 hours) of verifiable experience processing financial and accounting matters (e.g., cost records, deposits, expenditures, allocations), bookkeeping, and/or financial record keeping. Such experience typically includes verifying correctness of financial documents, maintaining expenditure records and reconciling subsidiary accounts.

Substitution of Experience:

30 semester units / 45 quarter units of coursework from an accredited college or university with a minimum of 12 semester units (or equivalent quarter units) in accounting may be substituted for up to one (1) year of the required experience as described in #1 or #2.

What else should I know?

Interviews:

Selected candidates will be invited to participate in one or more interviews at the Controllers Office.

Additional Information Regarding Employment with the City and County of San Francisco:

  • Information About The Hiring Process
  • Conviction History
  • Employee Benefits Overview
  • Equal Employment Opportunity
  • Disaster Service Worker
  • ADA Accommodation
  • Veterans Preference
  • Right to Work
  • Copies of Application Documents
  • Diversity Statement

Exam Analyst Information:

If you have any questions regarding this recruitment or application process, please contact Kira Sanchez, the recruitment analyst at Kira.Sanchez@sfgov.org

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.