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Executive Administrative Aide

4 weeks ago

Upper Marlboro, Maryland, United States Prince George's County Full time
Salary: $61,114.00 - $106,065.50 Annually
Location : Various Locations Throughout Prince George's County, MD
Job Type: Probationary FT
Job Number: 09211
Department: Police Department
Division: OOC ACO ADMN EXECOFF
Opening Date: 02/14/2025
Closing Date: 2/28/2025 11:59 PM Eastern

Nature and Variety of Work
Come join our team
Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

We are Prince George's Proud

The Prince George's County Police Department is currently seeking qualified applicants to fill a vacant Executive Administrative Aide, Grade P21, in the Office of the Chief.

About the Position
This is the highest level of responsible secretarial and administrative support work. The incumbent works directly for the Assistance Chief of Police and Chief of Police when required. Work assignments require a comprehensive knowledge of Personnel Law, departmental rules, regulations, and ordinances; the ability to communicate well with others; and a high degree of independent judgement action, and initiative.

About the Agency
The Prince George's County Police Department is the fourth largest law enforcement agency in Maryland, providing a full range of law enforcement services to County residents and business owners. Their mission is to work in partnership with citizens of Prince George's County towards providing a safe environment and enhancing the quality of life. Today, the Prince George's County Police Department serves over 900,000 residents and has an authorized strength of 1800 officers and 300 civilians.
Examples of Work
  • Provides direct administrative support to the Assistant Chief of Police and Chief of Police.
  • Responds to inquiries made of the Assistant Chief of Police and Chief of Police.
  • Uses computers routinely to prepare reports, letters, forms, and other communication according to the office's standard operating procedures and General Orders.
  • Serves as liaison for the Assistant Chief on matters pertaining to meetings, work assignments, timelines, and telephone inquiries.
  • Coordinates work of support staff in connection with special projects and assignments.
  • Handles procurement of supplies and travel arrangements for the Office of the Assistant Chief.
  • Prepares payroll for employees within the Office of the Assistant Chief.
  • Ensures the completion of Bureau's Performance Evaluations.
  • Coordinates the Assistant Chief's attendance at meetings/ events.
  • Develops agenda for meetings and independently composes invitations prior to finalizing meetings.
  • Researches and gathers necessary documentation, history, and travel directions to assist Assistant Chief in preparing for meetings.
  • Conducts research to obtain information, analyses, and statistics for the Assistant Chief to reference prior to meetings or for responding to inquiries as requested.
  • Acts as the public's liaison in coordinating government services and resources for resolving issues that are presented to the Office of the Assistant Chief.
  • Performs other assignments that may not be specifically listed in the position description, but which are within the general occupational category and responsibility level associated with this class of work.
Qualifications
  • Must have experience at the Administrative Aide IV level as a Prince George's County merit employee equal to the length of the probationary period of one (1) year
OR
  • Associates degree in Business Administration or Secretarial Science
  • Three (3) years of senior level secretarial/administrative experience which involved working with the public, office management and operational details, and staff supervision
An equivalent combination of education and experience which provides the required knowledges, skills, and abilities may be considered.
Preferred Qualifications:
  • Comprehensive knowledge of the approved principles, practices, and procedures of modern police administration.
  • Thorough knowledge of pertinent Federal, State and County laws and ordinances and departmental rules and regulations.
  • Ability to plan, organize and supervise the work activities of a large number of subordinates.
  • Ability to establish and maintain effective working relationships with other County officials, State and Federal authorities, civic leaders, and the general public.
  • Ability to prepare comprehensive activity reports, work programs, budget estimates and other regular and special reports.
  • Ability to communicate effectively both orally and in writing.
EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION

Additional Information
Job Location: Various Locations throughout Prince George's County

Conditions of Employment: Upon selection, the candidate must:
  • Applicants who meet minimum qualifications must take and pass an administered Administrative Aide exam. Please Note - Effective August 1, 2024, a new exam for the role of Administrative Aide was launched and all candidates must complete this exam to be considered for this opportunity. Applicants who have previously taken the exam on or after August 1, 2024, and passed, will not be required to re-test.
  • Possess and maintain a valid driver's license.
  • Pass a thorough background investigation conducted by the Prince George's County, Office of Human Resources Management, Public Safety Investigations Division.
  • Pass a drug screening.
  • Be willing to work shift work to include (day/evening/midnights), weekends, and holidays.
  • This is an essential position. Essential employees are expected to report during standard or non-standard hours as operations necessitate. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
  • Meet all training and performance standards and demonstrate proficiency as required by the agency.
  • Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
Accountability Statement:
The incumbent must meet and maintain the training standards set forth by the Prince George's County Police Department. The incumbent shall not disseminate information, administrative or operational, unless expressly authorized. Information may not be discussed with other County employees (including individuals in the Police Department), except for work-related reasons, under terms and conditions of the Maryland Public Information Act. The incumbent in this position will be required to sign a confidentiality and/or non-disclosure agreement.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action EmployerCommitted to Diversity and Inclusion in the Workplace
General Plan Information:
The Prince George's County benefits plan year is from January 1 to December 31.

A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.

Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.

The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date.

The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.

After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits

Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following:
  • Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 + hours, per week)
  • Group Term Life Insurance
  • Long & Short-Term Disability
  • Flexible Spending Accounts
    • Dependent Care Assistance Program
    • Health Care Flexible Spending Account
Paid Leave (Annual, Personal, & Sick) 13 Paid Holidays Retirement Benefits
  • Defined Benefit Pension Plan
    • Employer Contribution Rate-11.71%
  • Supplemental Pension Plan
    • Employee Contribution Rate (Pre-Tax)-3.48%
  • 457(b)
  • 403(b)
Employee Discounts Employee Assistance Program Voluntary Benefits
  • Critical Illness
  • Whole Life Insurance
  • Accident Insurance
  • Legal Services
For additional details, please visit:
01

I acknowledge and understand the responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. My responses will be used to determine whether or not I possess the minimum qualifications required for this position.
  • Yes
  • No
02

Are you a Prince George's County merit employee classified as an Administrative Aide IV level that has completed the one (1) year probationary period?
  • Yes
  • No
03

Which of the following best describes your highest level of education?
  • High School or G.E.D.
  • Some College
  • Associate's
  • Bachelor's
  • Master's
  • Doctorate
04

Which of the following best describes your field of study.
  • Business Administration
  • Secretarial Science
  • Other
05

If you selected other to the previous question, please specify the field of study you completed your highest education. If your field of study was listed or you do not possess secondary education, please list "N/A".
06

Do you have three (3) years of senior level secretarial/administrative experience which involved working with the public, office management and operational details, and staff supervision?
  • Yes
  • No
07

Describe in detail your professional experience working with the public, office management and operational details and include the name of the employer(s) where work was performed. This experience must also be described in the "WORK HISTORY/EXPERIENCE" section of this application. DO NOT TYPE "SEE RESUME". If no experience, enter "N/A"
08

Do you have experience supervising and team or staff of employees?
  • Yes
  • No
09

If you selected "Ye" in the previous question, describe in detail your professional experience supervising employees and/or a team of people, and include the name of the employer(s) where work was performed. This experience must also be described in the "WORK HISTORY/EXPERIENCE" section of this application. DO NOT TYPE "SEE RESUME". If no experience, enter "N/A"
10

Do you possess experience in the following? Select all that apply.
  • o Planning, organizing and supervising the work activities of a large number of subordinates.
  • o Establishing and maintaining effective working relationships with other County officials, State and Federal authorities, civic leaders, and the general public.
  • o Preparing comprehensive activity reports, work programs, budget estimates and other regular and special reports.
  • o Communicating effectively both orally and in writing.
11

If you selected any items in the previous questions, describe in detail your professional experience and include the name of the employer(s) and date(s) where the work was performed. This experience must also be described in the "WORK HISTORY/EXPERIENCE" section of this application. DO NOT TYPE "SEE RESUME". If no experience, enter "N/A"
12

Are you a current Police Civilian Employee Association (PCEA) member?
  • Yes
  • No
13

Are you willing and able to participate as an essential employee? Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
  • Yes
  • No
Required Question