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Receptionist

1 month ago

Nashville, United States ABM Industries Full time
Job Description

Pay: $16.25/Hour US Dollars
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Shift: Mon-Fri 8:00am-5:00pm

Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM 2024 Employee Benefits | Staff & Management.

Position Summary:
The Receptionist has exceptional communication and critical thinking skills to oversee office/site operations. Provide administrative/clerical support including answering and routing phone calls to appropriate parties; coordinate conference room requests; schedule necessary office vendor inspections/repairs; office and field supply ordering as authorized by management and other duties as assigned. This receptionist will be assigned to work at an educational facility to assist managers and supervisors with administrative daily tasks.

Front Desk/Reception
  • Greet, assist, offer refreshments and/or direct visitors to appropriate staff member and/or meeting room and contact appropriate staff member regarding visitor arrival as needed.
  • Operate telephone front desk phone in answering, screening, forwarding calls, providing information, taking messages and/or scheduling appointments.
  • Maintain a safe and clean working environment in conjunction with Janitorial staff.
  • Maintain reception area in neat and orderly condition.
  • Assist office and executive support team as requested with various tasks and projects.
  • Access property management portals to report office related issues.
  • Coordinate new/existing building badges via the building portal
  • Assist in the coordination of building activities.
  • Maintain sanitizer and wipes in all common areas and have disposable mask available at front desk if needed.
  • Assistance of vendors including floral and plant maintenance, security resources, food/beverage services, recycling/shredding services and other facility related services.
  • Oversee conference room bookings for large events, monitor usage and maintain on-line bookings as requested.
  • Coordinate catering for large meetings and events when assistance is requested.
  • Perform administrative support tasks, such as maintaining office nameplates, internal directory, ordering business cards, typing memos, correspondence, reports, and provide proofreading.
Qualifications - Education & Experience
  • High School Diploma or GED
  • Min. 1 years of related front desk, admin, mailroom experience required
Qualifications - Other Skills, Abilities, Knowledge
  • Intermediate (i.e. Word, Excel, Outlook)
  • Communication
  • Dependability
  • Organization
  • Multitasking
  • Prioritizing
  • Exceptional Customer Service Attitude

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by management as deemed appropriate.