Bi-Lingual School Secretary

2 weeks ago

Kansas City, United States Available Positions Full time

Job Type

Full-time

Description

Job Description: St. Regis Academy seeks candidates for a full-time, bi-lingual Secretary role to support our Academy community. They must be fluent in English and Spanish, be highly organized, and have excellent communication and customer service skills.

The hours for this position are 10:00 am - 6:00 pm, Monday through Friday.

Role Purpose: The purpose of a bilingual secretary is to provide high-level administrative support to an organization while communicating in two languages. This role requires excellent organizational, communication, and interpersonal skills. The bilingual secretary is responsible for a wide range of tasks, including but not limited to creating and editing documents, fielding phone and email inquiries, and providing customer service in both languages. They must also be able to interpret and translate documents between languages accurately.

In addition, the secretary serves the mission of the Catholic Church by welcoming and supporting families and staff within the framework of the school's philosophy. The secretary is one of the most pivotal roles within the academy as they are the director of first impressions ensuring each family feels welcome, cared for, and supported with their individual needs. Through a Catholic Classical Liberal Arts education centered on Christ, we provide an integrated approach fostering a love for truth, beauty, and goodness. We seek to instill a natural desire for wisdom and virtue in all scholars.

The ideal candidate would have experience in a church or school setting and provide applied technological knowledge.

Requirements

Duties/Responsibilities:

  • Work as a valued member of our team to welcome and guide new families through the enrollment process.
  • Oversee the academic components of the student information system, including uploading and disaggregating data.
  • Compose and edit the weekly newsletter
  • Accept payments
  • Answering phones
  • Making copies or scans as needed
  • Maintain the accuracy of the faculty calendar and schedules
  • Work with our LEA to coordinate testing schedules as needed.
  • Support fundraising preparation initiatives
  • Understand and uphold the teachings of the Catholic Church at all times.
  • Lead scholars to an understanding and an appreciation of all that is good, beautiful, and true.
  • Relate to scholars by loving them with the love of Christ, encouraging them to begin and/or develop their own relationship with God through sacraments and scripture, and challenging them to love others.
  • Be a role model of Christian love, faith, truthfulness, and virtue.
  • Be open and welcoming to learners with diverse and exceptional needs within the traditional classroom environment.
  • Promote the health and wellbeing of all members of our community
  • Apply Catholic moral principles and comply with the school policy in the school's behavioral discipline administration. Communicate frequently and regularly with parents about discipline issues regarding their children.
  • Respond expediently to parent, student, or administrator concerns and ideas.
  • Assure that all classroom equipment and materials are safe and well-maintained.
  • Serve as an advocate for Saint Regis Academy, as well as Catholic liberal education, in the Kansas City area.
  • Actively involve parents in the life of the school, and coordinate classroom volunteers.
  • Establish positive relationships and communicate effectively with all members of our school community.
  • Collaborating with the St. Regis faculty and staff to create evening activities to showcase programs to St. Regis' parish and school community.
  • Additional job-related responsibilities and duties as requested by the building administrator.
  • Serves on committees and performs other duties as directed by the Principal
  • Collaborates with peers to enhance the work environment.
  • Demonstrates a willingness to respond to individual learning needs
  • Attends school-wide functions and special events as required
  • Maintains professionalism in dress and hygiene
  • Supports and upholds the philosophy of Catholic education and the mission of the school
  • Acts as a witness to the Gospel values by modeling the teachings of the Catholic Church
  • Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
  • Maintains confidentiality regarding school matters
  • Maintains current and accurate records
  • Meets staff development guidelines as set forth by the Diocesan Schools Administrative Manual
  • Demonstrates professional work habits by regular attendance, honoring schedules/deadlines, organizing work, and conducting assigned tasks in an effective and efficient manner
  • Keeps the Principal informed of areas of need and concern
Qualifications Candidates for faculty positions at Saint Regis Academy must:
  • Exemplify and articulate a life of faith in Christ.
  • Agree with the philosophy of Saint Regis Academy as articulated in the Vision Statement.
  • Be willing to cooperate with and support the policies of the school administration (pastor and principal)
  • Be Highly organized
  • Excellent bilingual communication skills
  • proficiency in English and Spanish
  • Be willing to work closely with parents in the education of their children.
  • Be committed to professional excellence.
  • Be committed to continuing lifelong learning
  • Demonstrate fluency using Google Suite and web-based platforms.
Physical Demands of this role:
  • Must be able to remain in a stationary position 50% of the time.
  • Move and traverse throughout the school building and office setting, including stairs
  • Constantly operates a computer and other office productivity machinery
  • Exemplify and articulate a life of faith in Christ.
  • Agree with the philosophy of Saint Regis Academy as articulated in the Vision Statement.
  • Occasionally move boxes weighing 50lbs or less

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