Current jobs related to Staff Assistant - Durham - Duke University

  • Medical Lab Scientist

    4 weeks ago

    Durham, United States Medical Assistant Full time

    At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke University Health System Clinical Laboratories Pursue your passion for caring and innovation as a team member...

  • Staff Assistant

    1 month ago

    Durham, United States Duke University Full time

    School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great...

  • Staff Assistant

    3 weeks ago

    Durham, United States Duke University Full time

    School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great...

  • Staff Assistant, Career

    2 months ago

    Durham, United States Duke Health Full time

    Staff Assistant, Career & Professional Development Center Work Arrangement: Requisition Number: 246374 Regular or Temporary: Regular Location: Durham, NC, US, 27710 Personnel Area: UNIVERSITY Date: Jul 6, 2024 Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of...

  • Staff Assistant, Nicholas Institute for Energy, Environment

    1 week ago

    Durham, United States Duke University Full time

    Duke University: Duke University was created in 1924through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of Americas leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of Energy, Staff, Assistant, Administrative, Education, Support, Healthcare

  • Retail Staff

    3 months ago

    Durham, United States GameStop Full time

    Location: Location: Retail Staff (Store 6786) in Durham, NC at GameStop Location * **Location:** 3415 Westgate Drive **Experience:** Not Specified **Job Description** **PLEASE NOTE:** Your application will be considered for all positions within this store. Some positions may not be available in all locations. **Assistant Store Manager** will support the...

  • Staff Assistant, Nicholas Institute for Energy, Environment

    1 week ago

    Durham, United States Duke University Full time

    Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live....

  • Staff Accountant

    3 days ago

    Durham, United States Carolina Components Group Full time

    Job DescriptionJob DescriptionTitle: Staff AccountantJob Type: Full timeLocation: Durham, NC 27703Summary:  The Staff Accountant is responsible for performing the day-to-day accounting functions for the company.Essential Duties and Responsibilities:Perform month-end accounting close activities, including accruals and reconciliationsReceive and enter vendor...

  • Associate Staff Accountant

    2 weeks ago

    Durham, United States Aspida Financial Services LLC Full time

    Job DescriptionJob DescriptionDescription:Company Description:Aspida Holdings Ltd., through its subsidiaries (collectively “Aspida”), is focused on providing retirement and reinsurance solutions, having operations in the U.S. and Bermuda with total assets of $15.1 billion as of March 31, 2024. Aspida, through its U.S. platform – Aspida Life Insurance...

  • Associate Staff Accountant

    4 weeks ago

    Durham, United States Aspida Financial Services LLC Full time

    Job DescriptionJob DescriptionDescription:Company Description:Aspida Holdings Ltd., through its subsidiaries (collectively “Aspida”), is focused on providing retirement and reinsurance solutions, having operations in the U.S. and Bermuda with total assets of $15.1 billion as of March 31, 2024. Aspida, through its U.S. platform – Aspida Life Insurance...

  • Medical Support Staff

    2 months ago

    Durham, United States Carolina Behavioral Care Full time

    Job DescriptionJob DescriptionCertified Medical Assistant (Medical Support Staff)We don’t just have a mission statement…we have a mission.At Carolina Behavioral Care, our commitment to optimal mental health and steadfast support isn’t just for our clients; it extends to every team member.Carolina Behavioral Care realizes the strength of our practice is...

  • Staff Accountant

    4 weeks ago

    Durham, United States Strata Solar LLC Full time

    Job DescriptionJob DescriptionSummary: The Staff Accountant is responsible for supporting the Assistant Controller in all monthly, quarterly, and annual financial reporting requirements.Essential Duties and Responsibilities:Process accounts payable and accounts receivable transactions (revenue, utilities, lease payments, insurance, property taxes, etc.) for...

  • Staff Accountant

    4 weeks ago

    Durham, United States Innovative Talent Solutions Full time

    Job DescriptionJob DescriptionStaff Accountant – Direct HireUpcoming retirement has created a great chance to become a Staff Accountant for a leading company in the Triangle! What You’ll Get:As Staff Accountant, you will receive competitive compensation, generous bonus, medical/dental/vision insurance (100% employer paid), 401K with match, short-term...

  • Sr. Staff Accountant 2

    1 week ago

    Durham, United States The Ladders Full time

    Summary: The Senior Staff Accountant is responsible for supporting the Assistant Controller in all monthly, quarterly, and annual financial reporting requirements. Essential Duties and Responsibilities: Maintain General Ledger for parent company and all related entities. Responsible for monthly close procedures for assigned entities. Work with CPA firm and...

  • Sr. Staff Accountant 2

    1 week ago

    Durham, United States Strata Solar LLC Full time

    Job DescriptionJob DescriptionSummary: The Senior Staff Accountant is responsible for supporting the Assistant Controller in all monthly, quarterly, and annual financial reporting requirements.Essential Duties and Responsibilities:Maintain General Ledger for parent company and all related entities.Responsible for monthly close procedures for assigned...

  • Office Manager

    3 months ago

    Durham, United States Staff ZoneSelect People Full time

    Job DescriptionJob DescriptionSalary: $40,000.00Do you have a passion to help others in your community? Do you thrive in a fast-paced environment? Build a Solid & Rewarding Career at Staff Zone – National Leader in Construction Staffing! Staff Zone specializes in meeting the blue-collar staffing needs of the construction, light industrial, and special...

  • 1st/2nd/3rd Shift Care Staff

    3 months ago

    Durham, United States Calyx Living Full time

    Job DescriptionJob DescriptionCalyx Living is actively seeking energetic 1st/2nd/3rd Shift Care Staff for our assisted living community located in beautiful North Durham off the Eno River and just minutes from Duke University, the Durham Bulls Athletic Park and the American Tobacco Campus in downtown Durham's vibrant entertainment district. 1st/2nd/3rd...

  • 1st/2nd/3rd Shift Care Staff

    3 months ago

    Durham, United States Calyx Living Full time

    Calyx Living is actively seeking energetic 1st/2nd/3rd Shift Care Staff for our assisted living community located in beautiful North Durham off the Eno River and just minutes from Duke University, the Durham Bulls Athletic Park and the American Tobacco Campus in downtown Durham's vibrant entertainment district. 1st/2nd/3rd Shift Care Staff assist and provide...

  • Hotel Front Desk Staff

    2 months ago

    Durham, United States Platinum Hospitality Group LLC Full time

    Job DescriptionJob DescriptionWe are seeking a Hotel Front Desk Staff to become a part of our team! You will accommodate patrons, as well as identify areas of improvement to increase efficiency. You are a friendly individual who genuinely enjoys being around people and who can manage multiple tasks at once. Previous customer service experience is...

  • School Services

    3 weeks ago

    Durham, United States Therapy Staff EDU Full time

    Therapy Staff EDU is seeking a School Services Speech Language Pathologist for a local contract job in Durham, North Carolina. Job Description & Requirements Specialty: Speech Language Pathologist Discipline: School Services Start Date: ASAP Duration: 36 weeks 40 hours per week Shift: 8 hours, days Employment Type: Local Contract Aequor is now hiring a...

Staff Assistant

2 months ago

Durham, United States Duke University Full time
Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

Perform responsible administrative and secretarial duties of a complex and confidential nature in support of major departmental activities to relieve supervisor of varied clerical and administrative responsibilities and to maintain efficiency and organizational activities in the Department of Music.

This is a full-time (40 hours week) bi-weekly 12 month position.

Financial Support Responsibilities - 50%
  • Process corporate and credit card charges and reimbursements through Employee Travel and Reimbursement.
  • Communicate with Department corporate card holders regarding receipts. Provide assistance when necessary to card holders regarding Concur or other related financial programs.
  • Prepare accounts payable check requests for Department guest musicians, lecturers, and other outside vendors.
  • Prepare purchase orders for Department outside vendors.
  • Contact Department guest musicians, lecturers, and vendors to collect relevant information (such as W9, ICC, and honoraria forms) for check requests and purchase orders.
  • Track payments to outside guests and vendors and continuously update outstanding check requests, purchase orders, and other payments on shared spreadsheet.
  • Provide administrative support to the Departmental Business Manager for various financial and organizational tasks, including monthly reconciliation research and reporting.
Staff Assistant to Department - 10%
  • Communicate information about the department to the general public, prospective students, parents and other constituents.
  • Sign out instrument lockers to students throughout the year. Maintain locker spreadsheet. Change locker combinations once a year.
  • Organize and maintain department equipment for use by faculty, staff and students.
  • Sort and distribute incoming department mail.
  • Order office supplies and maintain inventory.
  • Issue room keys for short-term use in building.
  • Provide secretarial/administrative assistance for classes and faculty members as needed.
  • Serve as receptionist for department, answering phone calls and in-person inquiries
  • Assist with travel and lodging accommodations for department guests when requested.
  • Other duties and projects as necessary.
Events Coordinator - 40%
  • Oversee and coordinate the logistics of all Duke Music Department events, including masterclasses, lectures, performances, and artist residencies.
  • Collaborate with faculty and staff to compile a comprehensive list of events and their details each semester.
  • Develop and implement streamlined processes for information gathering.
  • Act as the primary point of contact for faculty regarding event planning.
  • Coordinate with the Concert Manager to manage Baldwin/Nelson logistics and bookings.
  • Liaise with department staff to coordinate Biddle Music Building program events and logistics.
  • Coordinate and serve as the main point of contact for Trinity Communications, including providing content for newsletters, proofreading communications, and coordinating publicity on platforms such as Facebook and Instagram.
  • Support and help coordinate event promotion efforts.
  • Make reservations related to visitor residencies, including accommodations, meals, and transportation.
  • Assist with the logistics and coordination of department-wide events, including retirement events, annual student/faculty gala concert, and alumni events.
  • Make reservations as needed in 25Live for department events.


Preferred skills

Experience with graphic design/Adobe Creative Suite preferred. Music and/or arts background helpful but not required.

Minimum Qualifications

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.

Experience

Work generally requires four years of related secretarial/clerical OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.

Job Code: 00000476 STAFF ASST
Job Level: 09

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collectivesuccess depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke Universityand Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.