Accounts Payable Specialist

4 weeks ago

Peachtree City, United States Hoshizaki America Full time
Job Description

SUMMARY

Responsible for processing and maintaining accounts payable records. Reconciles invoices, facilitates invoice workflow, generates vendor payments, checks balances, follows up on discrepancies, and maintains vendor files.

KEY PERFORMANCE INDICATORS (KPIs)

  • Process daily invoices in AP queue, accurately and efficiently with limited errors.
  • Complete weekly check, ACH, and wire payments for assigned company within specified payment terms.
  • Maintain number of outstanding invoices to within specified percentage of total monthly invoice volume in TAP queue.
ESSENTIAL FUNCTIONS
  • Process invoices through AP into the accounting system using 3-way match, reviewing for inconsistencies and data errors.
  • Pay vendor invoices for designated companies by creating and generating multiple payment files and/or check(s) weekly.
  • Maintain vendor files, including processing of vendor forms for new set-up or changes to existing vendor data.
  • Prepare, record, analyze and report accounts payable transactions.
  • Review invoices for appropriate documentation and approval prior to payment.
  • Maintain and reconcile vendor statements/accounts.
  • Resolve purchaser order, contract, invoice, or payment discrepancies.
  • Responsible for weekly upload, payment, preparation of warranty payment report, and remittance preparation for warranty batches.
  • Correspond regularly with vendors, purchasers, receiving and other departments as related to invoice processing.


EDUCATION EXPERIENCE
  • High school diploma or GED
  • Accounts payable or data entry experience a plus
KNOWLEDGE SKILLS
  • Solid computer skills with working knowledge of Microsoft Office
  • Excellent Problem solving and ability to escalate matters when needed.
  • Data analysis and interpretation skills
  • Speed and accuracy with attention to detail.
  • Good verbal and written communication skills
  • Ability to meet deadlines.
PHYSCIAL REQUIREMENTS

Non-Manufacturing:
  • Typically work is in an office environment where the noise level is low to moderate.
  • Requires standing and/or sitting for prolonged periods of time.
  • Ability to lift boxes/materials weighing up to 20 lbs.
  • Requires telephone work and/or computer work, as well as interactions with other employees and customers.

  • Ability to read, write, listen, and communicate effectively.
  • View a computer monitor and type for extended periods of time.
  • Manual dexterity of hands and fingers.
  • Sit for extended periods of time.
  • Close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer monitor; and/or extensive reading.
  • When travel is required, visual acuity to operate motor vehicle in daytime and nighttime.


Hoshizaki values Trust, Compliance, Transparency, Collaboration

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