Legal Secretaries
1 month ago
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 250 Veteran's Memorial Hwy, Suite 2B-49 Hauppauge, NY 11788
Job Duration: 1 Year
Closing: 12/21/2023.
Minimum Education:
- High school diploma or equivalent.
Work Experience:
- Previous experience in a legal setting or administrative role is preferred.
- Familiarity with legal terminology and procedures is a plus.
Job Duties:
Screening:
- Conduct introductory interrogations to determine jurisdictional basis for filing a complaint.
- Complete screenings in 10-15 minutes, providing appropriate referrals if outside DHR jurisdiction.
- Interact and communicate professionally and courteously.
Intake:
- Respond to walk-in, telephone, and written inquiries.
- Define discrimination and explain the DHR complaint process.
- Complete complaint intake forms with accurate and detailed information.
- Prepare evidence for case files, ensuring documentation is tabbed, legible, and entered promptly.
- Process case-related mail and perform general office tasks (typing, scanning, photocopying, faxing, filing).
- Tailor requests and log supplemental information from Complainants and Respondents.
- Confirm and direct mail once investigation is initiated.
Conciliation:
- Initiate conciliation, contact parties to assess willingness, and understand their desires.
- Clearly and concisely describe mediation and conciliation processes.
- Initiate upon request of Regional Director, with follow-up calls within five days if no response.
Schedule Management:
- Schedule investigative activities for Human Rights Specialist I.
- Maintain a calendar of investigator activities and coordinate events after Front End Case Management meetings.
- Schedule events within four weeks of request, ensuring accurate and timely information for notice of conference.
Case Management System (CMS):
- Utilize the Case Management System to document and track responses, schedule interviews, and generate forms.
- Ensure proper and prompt data entry into CMS, and generate required reports when needed.
- Conduct caseload audits under the direction of HRS II, including inventory of physical case files.
- Perform quarterly caseload audits, accounting for missing files and making corrections on CMS.
- ssist with processing mail, case closing, and training of office interns and new staff.
Preferred Skills:
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- ttention to detail and accuracy in documentation.
- Proficiency in using office equipment and software.
Misc. Information:
- Shift Days/Times: Monday to Friday, 9 am to 5 pm.
- Interview will be conducted In-person preferred or video conferencing based on the availability.
- Training is provided to the candidate.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
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