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Administrative Assistant III

2 months ago

Herndon, United States Lockheed Martin Corporation Full time
Job ID: 667021BR
Date posted: Aug. 07, 2024

Description:Protecting what matters most is the mission that matters most.

As we journey through a new era of space, Lockheed Martin Space is a pioneer, partner, innovator and builder. Our amazing team is on a mission to make a difference in the world. Every day, our 115,000 employees come to work with one focus - our customers' hardest missions. Those that demand extraordinary amounts of courage, resilience, and precision. They're dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about. We provide the resources, support, and the focus. You bring the passion and courage to envision limitless possibilities and we'll tackle those missions with you and stay ahead of ready.

Going to space is just the beginning. It's what you do when you get there that matters. We build satellites and spacecraft that do amazing things in space for our government and commercial customers. Connecting people, advancing discovery, and protecting what matters most. Our satellites give earlier warning of severe weather, connect troops on the battlefield, and deliver GPS directions to a billion people worldwide. We also take rocket science to the next level developing systems that protect from both a distance and in close-combat. We are pioneering the future of missile defense and hypersonic technology, and we're doing it all with a team of incredible employees across the world. As we look to the future, we're driving innovations to help our customers do even more in orbit. Come, join our Administrative Assistant team in the dynamic world of Space. Here, we are driven by innovation and integrity. By applying the highest standards of business ethics and a forward-thinking mindset, we believe everything is within our reach

Are you looking to use your administrative experience to take your career to the next level? Do you love being a go-to person and supporting executives? Are you an enthusiastic self-starter who can work independently take initiative? If you can multi-task and thrive in a busy office, we would like to hear from you. Our Mission Solutions organization is seeking a talented Administrative Assistant III for a fast-paced dynamic work environment at our Herndon, VA site.

In this dynamic role you will:
Manage multiple executive calendars, arrange meetings, make travel arrangements and interface with program management and high level customers
Set up meetings, Skype Meetings, Conference Calls and VTCs for assigned executives in the appropriate locations and ensure they are connected prior to start time
Partner and coordinate with Programs, the Line of Business, LOB staff Administrative team
Ensure conference rooms are equipped appropriately and properly arranged for all Director and Program meetings
Utilize computer and standard desk top software (advanced skillset of Microsoft Office Suite such as Outlook, PowerPoint, Word, Excel) to access LM systems, compose correspondence and create presentation charts
Demonstrate initiative, discretion and management of email, telephone calls and other requests
Ensure all correspondence is accurate, complete, and properly handled.
Proactively collaborate on tasks with Administrative team
Perform additional special assignments as required in support of program and executive staff needs
Assist with on-site visit and office assignment requests, catering, escorting, facilitating events, and ordering office supplies
Fill-in for other administrative assistants as needed
Occasionally adjust work schedule to accommodate business need for early and/or late event support

Our employees working in this level of position typically have 3+ years of experience.
Basic Qualifications:
3+ years of prior Administrative Assistant experience or related administrative experience
Project planning/management skills and project coordination experience
Proficiency in Microsoft office tools (Outlook, Word, Excel, PowerPoint etc.)
US Citizenship required with the ability to obtain a TS/SCI clearance
Desired Skills:
Active TS/SCI clearance
Ability to coordinate travel arrangements and reconciliation of expense reports
Proficiency with Lockheed-Martin systems such as CONCUR, PCARD, and/or Meeting card for Lockheed Martin Travel
Possess a working knowledge of SharePoint
Internet research skills
Proven ability to proactively plan and prioritize administrative requirements and ability to anticipate needs to best manage the office
Effective interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as external customers, clients and vendors
Ability to handle confidential and sensitive information with the utmost discretion.
Must be flexible and able to work independently and execute projects with minimal supervision

Benefits you can enjoy include:

To promote the sharing of ideas, Lockheed Martin fosters an inclusive work environment that encourages differences and big-picture thinking. Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually.

Benefits you can enjoy include:
Medical {many choices of plans; some LM locations have on-site medical}
Dental
401k {with generous matching}
Generous Paid time off
Work/life balance, family-friendly environment
Career development, career-growth, and lots of learning opportunities for aspiring minds
Fun, talented, and witty teammates
Knowledgeable, supportive, and engaged leadership
Diverse, inclusive, and community-minded organization
Mentorship opportunities
Rewards & recognition
Generous Tuition Reimbursement

We are creating a better today and tomorrow by seamlessly aligning diversity and inclusion efforts with Lockheed Martin's values and business strategy. We offer business resource groups such as African American Council for Excellence (AACE), The Women's Impact Network (WIN), Hispanic Organization for Leadership & Awareness (HOLA), Military/Veterans Network, PRIDE LGBT Professional Network, and more. We are also committed to enabling transitioning veterans to connect with their communities and find new purpose as they reintegrate into civilian life. By clicking on the links, you can find out more on how we proudly support Global Diversity and Hiring Our Heroes.
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: TS/SCI w/Poly
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 9x80 every other Friday off
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: SPACE
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First