Junior Project Manager
2 weeks ago
Job Title: Project Manager
Job Type: 6+ months Contract
Location: This is onsite 5 days a week in Miramar and travel to the port when needed.
Job Description:
Experience: 2-5 years within a larger corporation or consulting firm
Solid written and verbal communication skills a must. Clear and precise communication at all levels of the organization is essential.
Software: Proficiency in MS Word, Excel, PowerPoint, Visio, and Project required. Familiarity with email and internet applications.
Knowledge of effective communication for providing customer and personal service to internal and external groups, such as vendors, Corporate Finance, Brand Finance, Accounting, Treasury, Global Supply Chain, Information Technology, Human Resources, etc.
Excellent interpersonal skills, strength in communicating in a multicultural environment with all levels of employees and management.
Excellent administrative, organizational and presentation skills.
Ability to multi-task in a fast-paced environment.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to read, analyze and interpret contracts, procedures, financial reports, legal documents, and government regulations.
Ability to give and receive instructions in written and verbal forms and to effectively present information and respond to questions from management, co-workers, vendors, shoreside and shipboard employees.
Education:
A Bachelors degree in Business or similar field preferred. Minimum of Associates degree from an accredited college or university.
Preferred:
Cruise industry experience is desired but not required.
Any certifications a big plus
Summary:
The function of the Jr project manager is to provide administrative support to the Project Manager/Asst. Project Manager with the management of the digital and information systems implementation. Consults with internal clients in various departments (shoreside and shipboard) to gather, organize, and present information in forms such as spreadsheets, charts, graphs, and other visual multi-level presentations (usually in MS PowerPoint format), predominately for an executive level audience.
The Program Coordinator will also support the scheduling of a activities across required by the project. The candidate will plan activities with the project management resources, and work cross functionally to calendarize work sessions, meetings, and workshops.
Responsibilities:
1. Uses intermediate skills in MS suite of products to create and format basic spreadsheets, reports, letters and presentations while collecting and consolidating information from multiple sources.
2. Updates spreadsheets, reports, letters and/or presentations for future modifications or tracking purposes (i.e. costs, personnel, terms, processes, etc.)
3. Project coordination and support the development, tracking/monitoring and reporting of several small to medium size presentations from inception to completion, ensuring on-time delivery of requested outputs.
4. Projects assigned are typically top priority, high profile, and multi-departmental initiatives for the organization and thus require continuous communication and interaction with the Project Manager/Asst. Project Manager.
5. Consults with client to ascertain and define need or problem to obtain data required for solution.
6. Organizes and maintains all project schedules related to executive meetings, internal meetings, and other important project meetings and events.
7. Coordinates the preparation of periodic meetings (i.e. reproduction of materials, coordination of meeting location and personnel) and establishes the required technical environment for said meetings (i.e. projectors, conference call connectivity, etc.)
8. Takes meeting minutes and organizes into action items and deliverables. Periodic follow up with assigned action item owners to assess current status and follow through to closure.
9. Supports Project Manager/Asst. Project Manager in planning, organization, and control activities related to requests for proposals, service agreements, confidentiality contracts, and other consultant agreements.
10. Will provide administrative support including creating reports, correspondence, spreadsheets & presentations, compiling and typing statistical report, coordinating special projects, answering phones, distributing mail, filing, processing invoices, scheduling appointments, greeting vendors and recording meeting minutes.
11. Supervises proper use of directory structure for shared electronic filing.
12. Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.
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