Billing Specialist

1 week ago

St Louis, United States Guarantee Electrical Full time
Partner. Energize. Deliver.

Join our St. Louis Team as a Billing Specialist and become an employee of a nationally recognized Top Workplace

Why Work for Us?

Benefits, Compensation, Community Involvement and Employee Appreciation

Each member of the Guarantee team is an essential partner in building our successful future. Guarantee offers a rewarding career path, a competitive salary, and excellent benefits package. This includes an Employee Stock Ownership Plan (ESOP), which is 100% company funded.

We offer great benefits with a competitive salary based on knowledge and experience. Employees are also eligible for annual discretionary bonuses. We offer a competitive benefits package including medical, dental, vision, accidental, critical illness, life and disability insurances, vacation/sick time, and a matching 401K plan.

Responsibilities
  • Analyze customer contract or purchase order for all pertinent information in order to generate invoice that meets customer's requirements; this includes the preparation and submission of invoices to ensure processing of payment
  • Prepares and completes all forms that may be required to be submitted with customer invoice to include but not limited to AIA forms, lien waivers, certified payroll, etc.
  • Interpret and process billing aspects of customer contracts and subcontracts, including the customer's requirements on retainage procedures, preparation of special billing formats, and reconciliation of extra work authorizations with change orders
  • Respond to questions and inquiries regarding project billing as requested by the customer, vender, and/or project manager
  • Assist with the preparation, reporting, and analysis of project cost schedules. Coordinate with project stakeholders to manage monthly cost comparison review, resulting in avoidance of job cost overruns or keeping to desired project budget
  • Coordinate with Accounts Receivables to assist with account resolution of discrepancies
  • Prepare and maintain files on projects; participate in retrieval and preparation of schedules as part of year-end audit
  • Performs general administrative functions to support the accounting team and respective processes
  • Other duties as assigned
Qualifications
  • Associate's degree from accredited college or university with emphasis in accounting or finance (or equivalent work experience)
  • 2+ years of billing experience, ideally in the AEC industry or similar invoicing/accounting experience
  • Preferred experience and proficiency in Viewpoint construction accounting software
Knowledge, Skills, and Abilities
  • Solid understanding of and ability to apply generally accepted accounting principles and procedures to a variety of accounting audits, transactions, and problems.
  • Knowledge of Microsoft Office, especially Excel, and Word applications
  • Strong organizational skills including time management, attention to detail and high degree of accuracy in analyzing data
  • Ability to establish and maintain cooperative working relationships with staff, vendors, and customers
  • Behavioral Alignment with Our Guarantees
  • Excellent communication skills, verbal and written


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. For more information about Guarantee Electrical Company, please visit

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