Receptionist

2 days ago


New York, United States Burnett Specialists Staffing | Recruiting Full time

Prestigious global hedge fund is seeking a Receptionist.

Reception / Front office

Maintain reception area, meet & greet, answer calls directed to main switchboard and

transfer or take messages accordingly.

Portraying a professional corporate image to clients/visitors.

Maintaining a clean and tidy Reception area.

Scheduling meeting rooms and bookings including IT/VC set up as required.

Booking and setting up catering for meetings & preparing refreshments as required.

Maintaining good working relationships with all office vendor and managing vendor

schedules.

Escorting and overseeing vendors as needed.

Send cross-departmental and firm wide communications.

Open & distribute mail / scheduling mail to be picked up.

Arrange couriers and car services for executives.

Provide general office and administrative support to the business.

Ordering and maintaining stationery / kitchen supplies.

Maintain regular communication with support team in all jurisdictions.

Clear desks and set up for new staff members and visitors from other offices.

Ensure meeting rooms are in good order throughout the day.

Maintain & regularly update procedures for the support function in a timely manner

Handles petty cash & fund reimbursements.

Coordinate with the accounting team to track payments and transactions.

Updating relevant documents on the intranet as needed.

Travel

Co-ordinate travel, accommodation bookings and itineraries for international team and

internal/external international visitors.

Adhering to travel policy at all times.

Requirements

Minimum 1 year experience in operational or front office role preferably in Finance Services

Excellent administration skills

Good standard of written and verbal communication

Ability to handle multiple and conflicting priorities

Excellent knowledge of Microsoft Office

Ability to multi-task

Meticulous attention to detail

Keep calm in high pressure situations


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