Rays of Hope Event Coordinator

Baystate Health, a nationally recognized leader in healthcare quality and safety, and home to Baystate Rehabilitation, a comprehensive rehab program providing services throughout western Massachusetts is looking for a full time Rays of Hope Events Coordinator to join our team in Springfield, MA.

**DEPARTMENT DESCRIPTION:**

+ Teamwork, flexibility, peer support

**SCHEDULE:**

+ Monday - Friday, 8:00 am - 4:30 pm

+ 1st Shift position

**LOCATION** :

+ Corporate Office

+ 280 Chestnut Street

+ Springfield, Massachusetts

**THE ADVANTAGES OF WORKING WITH BAYSTATE**

+ Excellent Compensation High-quality, low-cost medical, dental and vision insurance

+ Generous PTO up to 25 days in the first year, with scheduled earned increases

+ Continuing education support and reimbursement

+ First Time Home Buyers Financial Packages

+ Farm Share Memberships

+ 403b retirement company match & annual company contribution increase based on years of service

+ Free money coach advice from a certified professional

+ Wellbeing programs that include but are not limited to mental, physical, and financial health

+ Pet, home, auto and personal insurance

+ Life insurance

+ Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more

+ Wellbeing programs that include but are not limited to mental, physical, and financial health

+ Onsite parking (Wing, Noble and BFMC posting only)

Baystate Health, western Massachusetts only academic center and tertiary care provider has a long and proud tradition of continuous learning and improvement. We educate and train hundreds of healthcare workers every year and advance knowledge about new approaches to care. At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff. We are committed to increasing diverse representation across our organization. Together our inspired and compassionate teams manage the whole health needs of all communities in need.

**Job Summary:**

Reporting to the Baystate Health Foundation (BHF) Fundraising Events Manager, performs a variety of diversified duties relating to the coordination of support for Rays of Hope Walk & Run Toward the Cure of Breast Cancer, which includes year-round activities.

The ROH Event Coordinator will take charge of the Event module in Raisers Edge; tracking expenses and team fundraising. Manage supporting third-party events and support all internal ROH events. Taking lead with the third-party event and supporting all in-house events. She/he will need to be flexible and work in a fast pace environment.

**Job Responsibilities:**

**1)** Responsible for supporting and participating in Rays of Hope events such as Team Captain Rally, Kick-Off Party, seasonal Pop-Up Shops, and Walk & Run Toward the Cure of Breast Cancer to include participant recruitment and retention; sponsor cultivation and solicitation; promotion and marketing activities; and event logistics.

Provide support for Events including pre-event/post-event set-up and breakdown, registration, mailings, Facebook updates, scheduling, and attending all in-house events.

**2)** Assist Fundraising Events Manager with marketing for Rays of Hope including advertising, newsletter production, social media posts, and eBlast messages.

**3)** Assist Fundraising Events Manager with the Rays of Hope website, set up online event registration, and ensure individual pages and donation forms are up to date.

**4)** Support Fundraising Events Manager with Rays of Hope Steering Committee and Community Advisory Board including scheduling all meeting dates, preparing correspondence and print materials as well as recording and distributing meeting minutes.

**5)** Be the point person for third-party events, with responsibilities that will include: engaging with (community) event organizers and members interested in and engaged in independent fundraising events in support of Rays of Hope.

The coordinator will communicate with event organizers via phone, email, and mail and will be responsible for all paperwork and documents relating to the event including BHF forms and confirmation letters. S/He will also meet with organizers if requested and follow up on donation(s) to BHF.

**6)** Responsible for Rays of Hope event mailings and working with mail module to create extracts for mail house. Work with Fundraising Events Manager to maintain annual events calendar and submissions to Baystate Health Master Events Calendar.

Generate all participants reports for the event.

**7)** Attends orientation, in-service, staff, and any other departmental, agency, or system-wide programs/meetings as requested.

**8)** Adheres to the system and department compliance policies, and any applicable laws and regulations.

**9)** Performs additional duties as requested.

**Required Experience:**

**1)** 1-2 years fundraising experience in event planning and/or related activities and database work.

**Preferred Work Experience:**

**1)** 2+ years of fundraising experience in event planning and/or related activities and database work.

**Skills and Competencies:**

**1)** Strong organizational skills with the ability to integrate and manage detail.

**2)** Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.

**3)** Must have the ability to make sound judgments

**4)** Must have analytical strengths.

**5)** Self-directed with the ability to work with minimal supervision.

**6)** Must be able to apply English, including strong grammar and punctuation skills.

**7)** Good phone demeanor.

**8)** Knowledge of online tools and experience with fundraising databases (Raisers Edge preferred).

**9)** Excellent communication skills, clear, courteous, and professional manner.

**10)** Must be able to multitask in a fast-paced environment.

**11)** Ability to work in an environment requiring strict confidentiality, especially regarding donor information.

**12)** Ability to direct or manage volunteers professionally and efficiently.

**QUALIFICATIONS:**

+ Bachelor of Arts

**We strive to be the place where we can help you build the career you deserve apply today YOU belong at Baystate**

**OUR COMPENSATION PHILOSOPHY**

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above considers the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role.

**You Belong At Baystate**

At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff. It makes us not just an organization, but also a community where you belong. It is how we advance the care and enhance the lives of all people.

DIVERSE TEAMS. DIVERSE PATIENTS. DIVERSE LOCATIONS.

**Education:**

Bachelor of Arts: Operations Management, Bachelor of Arts (Required)

**Certifications:**

**Equal Employment Opportunity Employer**

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.

**Ab** **out Baystate Health**

Baystate Health (BH) is one of New Englands leading and largest integrated health care organizations, serving a population of nearly one million people throughout western New England. With roots dating back to the founding of Springfield City Hospital in 1873, Baystate Health has been providing high-quality and compassionate health care in western Massachusetts for more than 145 years. With more than 12,000 employees, a medical staff of nearly 3,100 physicians, and a net patient service revenue of more than $1.4 billion, the ever-growing health system includes five Massachusetts hospitals and the Baystate Mary Lane Outpatient Center in Ware:

+ Baystate Medical Center in Springfield

+ Baystate Childrens Hospital (located at Baystate Medical Center)

+ Baystate Franklin Medical Center in Greenfield

+ Baystate Wing Hospital in Palmer

+ Baystate Noble Hospital in Westfield