Scholarships & Financial Aid Customer Service Rep 3

2 months ago

Houston, United States Houston Journal of Health Law & Policy Full time
Description

Receives and responds to the more difficult customer inquiries and complaints in person, by telephone and/or email. Investigates and researches complaints and participates in negotiating solutions. Conducts proactive customer services activities and may conduct periodic surveys to assess the effectiveness of the program for the Office of Scholarships & Financial Aid.
  1. Handles complex questions and issues, provides general information, verifies information, and refers customers to applicable office or department for further assistance.
  2. May provide guidance to lower-level customer service representatives, including coordinating entries in call center tracking database, ensuring vendor notification and resolution of issues.
  3. Assists in training and supporting the efforts of student-employees in the Contact Center.
  4. Accepts and processes requests for official university information or documents; provides instructions on how to obtain university information or documents.
  5. Assists with student fund disbursement and completion of departmental reports.
  6. Investigates complaints from customers and participates in negotiating solutions.
  7. Conducts proactive customer service activities inside and outside the department. Provide assistance to the Federal Processing functional area by reviewing submitted verification documents for completeness prior to processing.
  8. May be involved in the release of information to, other universities or external agencies.
  9. May conduct periodic customer satisfaction surveys, prepare reports, and other departmental projects. Performs other job-related duties as assigned

EEO/AA

Qualifications

High school and 3 years experience

Requires the examination and basic analysis of information that is not readily available, some of which is highly technical or specialized, to arrive at solutions or recommendations and/or take appropriate action. Addresses escalated student issues as they are presented.

Education will be considered in lieu of experience.

The ideal candidate for this position should possess the following:

  • Higher Education experience.
  • Service leadership skills including mutual respect, active listening, and responsiveness.
  • Must be a multi-tasker, extremely organized, and have the ability to work in a face-paced, high-pressure environment, with strong interpersonal and problem-solving skills.
  • Ability to clearly interpret and implement policies and procedures.
  • Ability to interact with all levels of internal and external constituents.
  • Excellent verbal and written communication skills.
  • Public speaking skills .
  • Proficiency in Microsoft Office Suite .


The following documents are required:
  • Cover letter delineating the manner in which your work experience applies to the posting.
  • Resume
  • Salary History
  • Transcript
  • Three work references. The hiring department expects you to name current or past supervisors.

NOTE: We will maintain your confidentiality and notify you before contacting any of your references. References will be contacted only after the interviewing process has been completed.

Incomplete applications will not be reviewed.

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