Project Administrator

The Project Administrator assists the planners with project development and administration activities for community, infrastructure, disaster recovery, hazard mitigation, and economic development projects. The Project Administrator collaborates on project development efforts and coordinates the collection, review, and management of project development mapping.

General Duties and Responsibilities:

Project Development: Involves collecting and processing project information and performing preliminary project tasks. This duty will consist of:

Assist planners and clients with developing project scope of work and collecting project materials/ Assist clients with engineering, architecture, and other professional services procurement; Perform NEPA environmental review activities; and Conduct public hearings and meetings to collect community input on projects. Grant Writing:

Involves preparing grant applications for various types of funding sources. This duty will consist of:

Research potential funding sources; Develop proposals to meet the goals and standards of funding sources; Compose and package funding applications/proposals; and Maintain records of application submittals. Project Administration:

Involves coordinating project activities for various types of funding sources. This duty will consist of:

Manage project schedules and funding administration activities; Communicate with stakeholders and clients; Maintain project documentation and records; Create and maintain project budgets; and Ensure all required forms, documents, certifications, submittals, and reporting are completed. Other Duties:

Involves any other tasks and technical assistance needed to support the planning and project development needs of the Gateway counties and cities.

Qualifications

Education:

Bachelor’s degree or higher in government, history, geography, business administration, public administration, or other related field required. Certification and Trainings:

Valid Driver’s License required. CDBG Project Administrator Certification must be acquired and maintained after hiring. The employee will be expected to attend professional development trainings related to specialties.

Experience:

Entry Level Position. One (1) year of related experience and/or related internship preferred.

Physical Requirements:

Sit for extended periods of time; stand and walk for extended periods of time; reach, stoop, crouch, and bend; fine motor skills; operate a vehicle; ability to lift and carry 30 pounds; and GPS field collection in urban and rural areas. Sensory Requirements:

Sight; Hearing; Speaking Working Conditions:

Indoor office conditions; outdoor data collection or project site visits during various weather conditions and on various terrains; and possible wildlife/animal encounters during outdoor data collection or project site visits; requires intermittent standing, sitting, or stooping; work requires consistent use of computer and phone systems as well as other general office equipment; and frequent interruptions. Availability and Travel:

Normal business hours; nights/weekends (special events/training/local meetings); regular travel within region and state; occasional travel outside of the state; and able to travel multiple days at a time. Tools, Equipment, and Vehicle Use:

Standard office equipment (computers, printers, scanners, phones, etc.); fleet/personal vehicle(s); cellular/tablet device; and Trimble Geo7X / Trimble R2 GPS collection equipment. Knowledge, Skills, and Abilities

Knowledge:

National Environmental Policy Act; Professional Services Procurement; State and federal funding programs; Grant writing and project administration processes; and Local government and non-profit operations, organization, functions, and challenges. Skills:

Oral and written communication; Microsoft Office Suite (Word, PowerPoint, Excel); Attention to detail; Meeting organization and facilitation; Project and budget management; and Data collection, management, interpretation, and analysis. Abilities:

Be present and punctual; Prioritize work and meet deadlines; Work under stressful situations with patience and tact; Establish and maintain effective working relationships with co-workers, officials, and the public; Teamwork; Exercise initiative and judgment; and Initiate, organize, and manage planning initiatives and projects.

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