Transcriptionist

Summary

Job Description

Job Title: Transcriptionist

Location: Lancaster, PA

1.0 FTE, full time. 1st shift. 9 A - 5:30 P, Monday - Friday. No on-call, holiday or weekends.

POSITION SUMMARY:

Assists pathologists in all phases of the documentation and reporting of pathological findings, including transcription of complex pathological diagnostic reports.

ESSENTIAL FUNCTIONS: Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:

• Evaluates each pathology case for correct and complete documentation/history, including requests from pathologists for additional information as needed.
• Transcribes dictation into pathology report. Formats surgical pathology report from the requisition form, the pathologist assistant's gross description and from the pathologist's dictation of a diagnosis.
• Pulls previous case reports and slides as requested by Pathologist or other agents.
• Screens and handles telephone interactions for eight (9) pathologists including reading complex surgical pathology reports, coordinating requests for frozen section exams in O.R., and medical-legal requests. Screens and handles telephone communications for the Laboratory Administrative staff in the absence of the Administrative Secretary.
• Maintains records and files permission forms, certificates for cremation, mass burial, autopsy permission, and legal requests. Evaluates each form for completeness and correctness.
• Evaluates and prepares requests, specimens slides, and documentation for selected send-outs.
• Handles documentation, resulting, and distribution of consultation reports and specialized testing.
• Manages the Extra Departmental Review documentation for pathologists.

SECONDARY FUNCTIONS: The following duties are considered secondary to the primary duties listed above:

• Maintains sufficient supply of office supplies through weekly orders for the pathology office. Reports need for off-line materials to appropriate personnel.
• Detects and records data for quality assurance monitoring for Pathology department.
• Coordinates, handles and accessions requests for autopsy both in-house, and at contracted autopsy facility.
• Other duties as assigned.

JOB REQUIREMENTS

MINIMUM REQUIRED QUALIFICATIONS:

• High school diploma
• Degree from a medical secretarial school or equivalent experience.
• Typing 60-65 words per minute minimum.
• One (1) year experience as medical secretary/medical transcriptionist with complex medical terminology and professional interpersonal/telephone communication skills.

PREFERRED QUALIFICATIONS:

Two (2) or more years medical secretary/medical transcriptionist with surgical pathology terminology and professional interpersonal/telephone communication skills.

COGNITIVE REQUIREMENTS

ATTENTION/CONCENTRATION: The following level of ability is essential for the jobholder to focus on certain aspects of current experience and reject others:

The position requires strong concentration skills. The individual must have the ability to voluntarily sustain concentration to a task over an extended period of time as a result of an effortful and usually deliberate heightened and focused state of attention.

NEW LEARNING AND MEMORY - The following level of ability is essential for the jobholder to learn and retain material:

Job demands are only moderately routine and predictable. Minor changes may occur which require the individual to be able to understand and carry out detailed but uninvolved instructions.

PROBLEM SOLVING, REASONING AND CREATIVE THINKING - The following level of ability that is essential for the jobholder to think (in order to solve a problem) by combining two or more elements from past experience or imaginative thought:

The position deals with issues or problems that often require thoughtful reasoning before arriving at approaches or solutions. Some independent thought, planning or origination of options and solutions is necessary. The individual must have the ability to apply principles of reasoning and problem solving to resolve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

APTITUDES: The following are essential requirements of the position in relation to job-worker situations. These items describe how a worker must adapt, adjust, conform or act:

Repetitive work: Ability to continuously perform the same type of work for extended periods of time, according to set procedures, sequence or pace.

Performing under stressful conditions: Ability to perform under stress when confronted with emergency, critical, unusual, or dangerous situations, or in situations in which working speed and sustained attention are critical aspects of the job; to be subject to danger or risk, or to tension as a regular, consistent part of the job.

Variety and change: Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure involving significant differences in technologies, techniques, procedures, environmental factors, physical demands, or work situations.

Communication: Ability to exchange information with others clearly and concisely; to present ideas, facts and technical information.

Interpersonal relations: Ability to maintain relationships that facilitate task accomplishment; to cooperate and resolve conflicts; to recognize needs and be sensitive of others.

EQUIPMENT USAGE REQUIREMENTS

Equipment/Tools: PC telephone, M Modal Fluency Voice, printer, FAX machine, copier.

Software: Microsoft Office Product, SoftPath, EPIC

PHYSICAL REQUIREMENTS

Rarely 0-10%; Occasionally 11-35%; Frequently 36-70%; Continuously 71-100%

Body Position/Movement:

• Sit: Frequently
• Stand: Frequently
• Walk: Occasionally
• Bend: Rarely
• Push: Rarely
• Pull: Rarely
• Kneel/Squat:
• Reach: Occasionally
• Twist: Rarely
• Balance: Rarely
• Climb: Rarely

Lifting: Degree of physical exertion is: Light, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects.

Sensory Abilities specifically required:

• Vision
• Hearing

PHYSICAL ENVIRONMENT

WORKING CONDITIONS: Position involves exposure to the following harmful elements:

Blood borne Pathogens

Disclaimer: This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be a reflection of those principal job elements essential for recruitment and selection, for making fair job evaluations, and for establishing performance standards. The percentages of time spent performing job duties are estimates, and should not be considered absolute. The incumbent shall perform all other functions and/or be cross-trained as shall be determined at the sole discretion of management, who has the right to amend, modify, or terminate this job in part or in whole. Incumbent must be able to perform all job functions safely.

Benefits At A Glance:

PENN MEDICINE LANCASTER GENERAL HEALTH offers the following benefits to employees:

• 100% Tuition Assistance at The Pennsylvania College of Health Sciences
• Paid Time Off and Paid Holidays
• Shift, Weekend and On-Call Differentials
• Health, Dental and Vision Coverage
• Short-Term and Long-Term Disability
• Retirement Savings Account with Company Matching
• Child Care Subsidies
• Onsite Gym and Fitness Classes

Disclaimer

PENN MEDICINE LANCASTER GENERAL HEALTHis an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.

Search Firm Representatives please read carefully: PENN MEDICINE LANCASTER GENERAL HEALTHis not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any employee at PENN MEDICINE LANCASTER GENERAL HEALTHvia-email, the Internet or directly to hiring managers at Penn Medicine Lancaster General Health in any form without a valid written search agreement in place for that position will be deemed the sole property of PENN MEDICINE LANCASTER GENERAL HEALTH, and no fee will be paid in the event the candidate is hired by PENN MEDICINE LANCASTER GENERAL HEALTHas a result of the referral or through other means.

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