Administrative Assistant I

Administrative Assistant / Front Desk Receptionist Invest in you, join Agropur We are actively seeking an Administrative Assistant / Front Desk Receptionist for our Luxemburg, Wisconsin, United States of America location. How Agropur Invests in You: Salary: $18.81 $22.27 Medical, Dental, Vision, Life, Short and Long-term Disability Insurance 401(k) with up to a 7% company match 3 Weeks PTO 7 paid holidays and 2 floating holidays Advancement Opportunities Tuition Reimbursement Paid parental leave What the Administrative Assistant Role Is About: The Administrative Assistant I provides administrative support to various departments; collecting and organizing information, effectively communicating with internal and external customers, vendors and producers; contributing to the smooth operation of the department. Schedule: Monday Friday, 7am 3pm (flexibility as necessary) Essential Duties and Responsibilities: Provide general administrative support to management and supervisors including: reporting, processing and reconciliations, document and presentation preparation, customer service, and other projects and duties as assigned. Perform various reception duties including: coordinating guest visits/security key cards, answering phones and properly directing callers, preparing for meetings or tours, and handling inbound and outbound mail/UPS/FedEx and tracking. May support Information Technology, Finance and manufacturing Operations including, but not limited to: shipping, scheduling, inventories, purchasing, receiving, payables and maintenance in an administrative capacity. May assist with the facility's Accounts Receivable and/or Accounts Payable activities, including vouchering and entry. Serve as back-up to other administrative roles. Attend meetings, preparing agenda and doing minutes as directed. Inventory, order and stock office, breakroom and conference room supplies as appropriate. Maintain content of video displays in common areas. Handle vendor questions and follow-up as directed. Fill cheese orders for employees, producers and walk in customers as applicable by location. Other Duties and Responsibilities: Work independently or with a team on special/seasonal projects as needed. Support the long-term goals of the organization. Understand and adhere to Good Manufacturing Practices. Safety Protocol: Stop any observed unsafe acts and obey facility safety rules and procedures. Correct or report any observed safety hazards. Support safety policies and programs. What You Need to Be an Administrative Assistant: Education Required: High School Diploma or equivalent required. Associate's Degree in Accounting, Finance or Business Administration preferred. Equivalent combination of education and/or experience may be considered. Experience Required: Minimum one (1) year of experience with similar functions preferred. Skills Required: Knowledge of office administration procedures and ability to operate most standard office equipment. Ability to solve problems by adapting knowledge and experience, resolving in a timely manner. Demonstrate attention to detail in composing, typing, and proofing materials. Demonstrate excellent organizational skills, establish priorities, ability to multitask, and meet deadlines. Results driven, bottom-line oriented, strive to exceed goals, and motivate self and others to achieve positive outcomes. Ability to work in a fast-paced environment. Ability to work with minimum supervision, adapt to a changing environment quickly, and think independently. High level of interpersonal skills to handle sensitive and confidential situations and documentation. Intermediate computer skills with Microsoft Excel, Power Point, Word, Outlook and field-specific software. Basic math skills (addition, subtraction, multiplication, division). Communicate effectively both verbally and in writing with executives, managers, colleagues and individuals inside and outside the organization. Dedication to meet the expectations and requirements of internal and external customers; acts with customers in mind. Ability to develop/modify written programs, presentations, and training materials as needed. Strong interpersonal skills and ability to work effectively at all levels in a collaborative team environment. Exhibit a professional manner in dealing with others and work to maintain constructive working relationships. AA/EEO Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity Where You'll Be Working: Our Luxemburg, WI, plant is home to about 170 employees. This facility produces mozzarella and provolone cheese, as well as various whey streams. Luxemburg is located between Lake Michigan and Green Bay, WI. Luxemburg offers the benefits of small town living while only minutes from a multitude of entertainment options. Luxemburg has many outdoor activities to enjoy, including golf, tennis, hunting, fishing, snowmobiling and cross-country skiing. Visit the Luxemburg Chamber site for more information on local events. We dairy you JOIN AGROPUR as an Administrative Assistant in Luxemburg, WI All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Agropur welcomes people from all backgrounds and origins. We are proud to be an employer with a diverse community and are committed to providing a respectful and inclusive experience for all employees and applicants. We will work with candidates who request accommodation. Please note that an adequate knowledge of French is required for positions in Quebec. In this text, the use of the masculine gender to designate persons is intended only to lighten the text.