CLERICAL ASSISTANT

Clerical Assistant Under direct supervision, performs a variety of clerical, secretarial, bookkeeper, and other minor administrative functions required for the operation of a school/work site and other instructional programs; performs other related duties as required. The School Secretary is responsible for having assignments which are associated with the operation of a school, instructional program, or worksite. Other distinguishing characteristics include maintenance of confidential student records and more direct contact with students, parents/guardians, and instructional staff at a school/work site. Duties and Responsibilities: Recordkeeping/Database Management Document Preparation Communication/Customer Service Site / Program Support Training and Experience: Any combination of training and/or experience which demonstrates ability to perform the duties as described; a typical qualifying background would include work experience in an office environment involving public contact; experience working at a school site is desirable. Knowledge of: Standard clerical procedures and office operations, English grammar, punctuation, and spelling; business formatting of documents; basic research techniques; standard software applications; budget and accounting principles; standard types of office filing systems; proper telephone etiquette. Skill and Ability to: Speak one or more languages; Operate standard office equipment; accurately prepare, create, edit, and design memos, reports, letters, and other documents; maintain complex databases and management information systems; learn new software applications; communicate effectively in oral and written form; proofread material and make necessary corrections; utilize time management techniques to organize and prioritize work; read, interpret, and apply rules, laws, and procedures; follow instructions; work independently; maintain confidentiality of student and program information; work cooperatively and effectively with students, parents/guardians, administrators, and the general public. Qualifications: Sufficient formal and/or informal training to provide the ability to read and write at a level consistent with the requirements of the position. Application Requirements: Completed Application (HireTrue) Resume (uploaded to application) Three (3) returned References (HireTrue) *PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD* Physical Requirements: Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities. Revised: June 2024 All candidates must submit to a background check. Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.