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Senior Events Coordinator

2 months ago

Playa Vista, United States Solomon Page Full time

Our client is seeking an experienced and highly detail-oriented Senior Events Coordinator to join our dynamic team. The ideal candidate will have a strong background in event planning and execution, with an emphasis on on-site event execution, as well as the essential administrative functions necessary for seamless execution. This role is designed for someone who can excel in a hands-on, on-site environment while also managing various administrative functions. The successful candidate is self-motivated, highly organized, has an eagle eye for details, understands the complexity of events, has a willingness to learn and approaches their role as an entrepreneur.

  • Employer offers paid time off, health and dental benefits, and participation in a 401K Plan
  • Salary: 80k - 90k
Responsibilities:
  • Assist the Marketing & Events Director in the planning, coordination, and execution of events, including but not limited to meetings, workshops, community events, tenant events and more
  • Work closely with the Director or Marketing & Events and Property Management teams to ensure seamless communication and coordination leading up to, during, and after events
  • Act as the primary on-site representative during events, ensuring smooth operations and addressing any issues that arise while providing excellent customer service
  • Liaise with clients, vendors, and stakeholders to ensure their needs are met and expectations exceeded
  • Develop and foster relationships with internal team members, vendors, building staff and tenants whose trust and cooperation are integral to the success of events
  • Oversee on-site event staff, providing guidance, and support to ensure everyone is aligned with their roles and responsibilities
  • Conduct site tours and provide detailed information to potential clients and partners as needed
  • Manage post-event closeouts including accounting and damage reconciliation
  • Provide administrative support to the Marketing & Events Director including scheduling, document preparation, and data entry
  • Maintain accurate records and reports for expenses, attendance, etc.
  • Handle venue inquiries and correspondence, responding promptly and professionally to client and vendor inquiries
  • Prepare and maintain event-related documentation, including contracts, invoices, and vendor agreements
  • Maintain inventory of event and supplies and equipment, coordinating orders and restocking as necessary
  • Update and maintain the ROW DTLA website, ensuring that event information, news, etc.are accurate and up to date
  • Perform other administrative tasks as needed to support the overall success of the department

Required Qualifications:
  • 4+ years of experience in a similar role
  • Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously
  • Strong financial acumen and experience in budget management and expense tracking
  • Exceptional interpersonal skills, with the ability to build and maintain strong relationships
  • Strong written and verbal skills
  • An entrepreneurial spirit and a desire to be proactive
  • Proven ability to problem-solve and maintain composure in high-pressure situations
  • On-site event experience and experience managing a team of event staff and vendors required
  • Required to work in the office in Downtown Los Angeles
  • Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed to oversee events and interact with clients required
  • Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
  • Familiarity with Reserve Cloud and a CMS platform is highly desirable
  • Bilingual in English and Spanish is required

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit:solomonpage.com and connect with us onFacebook , andLinkedIn .

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