Accounts Payable Specialist
4 weeks ago
Accounts Payable Specialist We are seeking a detail-oriented and highly organized Accounts Payable Specialist to manage all aspects of accounts payable for multiple entities within Total Fire Protection. This role involves processing invoices, reconciling statements, managing vendor relationships, and ensuring timely and accurate payments while adhering to company policies and procedures. The ideal candidate will have strong analytical skills, proficiency in accounting software, and the ability to work independently in a fast-paced environment. Responsibilities: Manage accounts payable using accounting software and related programs, including: Sage 300 Construction and Real Estate TimberScan Credit Card Expense Management (Capital One) Service Trade Avid Pay Excel Ensure bills are paid accurately and on time in compliance with departmental procedures. Work with multiple entities within TFP and coordinate with remote office personnel for invoice approvals. Process invoices for weekly payments and code invoices to the correct job and general ledger account. Handle stop payments, voids, and reissues as needed. Reconcile vendor statements and resolve discrepancies promptly. Process expense reports and maintain Excel spreadsheets for fuel bills and automatic car payments. Enter and reconcile credit card statements monthly by the 10th, ensuring accuracy. Maintain correct user information in Expense Management (Capital One). Set up new vendors, including requesting Certificates of Insurance (COI) and W-9 forms. Establish and maintain strong relationships with new and existing vendors. Analyze workflow processes and recommend improvements for efficiency. Maintain confidentiality of financial and vendor information at all times. Perform other related duties as assigned. Qualifications: High school diploma or equivalent; associate's degree in accounting, finance, or related field preferred. 2+ years of experience in accounts payable or a similar accounting role. Proficiency in Sage 300 Construction and Real Estate, TimberScan, and other AP-related software. Strong knowledge of Excel and ability to maintain complex spreadsheets. Excellent organizational skills with the ability to multi-task and meet deadlines. Strong written and verbal communication skills. Ability to work independently with minimal supervision. High level of accuracy and attention to detail. Ability to maintain strict confidentiality. Job Type: Full-time Schedule: 8-hour shift - Monday to Friday Benefits: Health insurance 401(k) with matching (fully vested after 2 years) Dental insurance Vision insurance Life insurance Disability insurance Flexible spending account Health savings account Professional Development Paid Time Off & Holidays Employee Referral Program Company Events & Social Activities Yearly Apparel Allowance By joining Total Fire Protection, you not only become part of a dynamic and innovative team but also gain access to a comprehensive benefits package designed to support your professional and personal growth. We are committed to investing in our employees' success and well-being.
-
Accounts Payable Specialist
4 weeks ago
Grand Rapids, United States CFS Full timeAP/AR Specialist Location: Grand Rapids, MI Compensation: $45,000-$55,000 A locally owned and steadily expanding manufacturing company in Grand Rapids is seeking an Accounts Payable & Receivable Specialist to join their accounting team. This role is ideal for someone who enjoys a mix of accounting and administrative work, takes pride in accuracy, and values...
-
Accounts Payable Specialist
3 weeks ago
Grand Rapids, United States Creative Financial Staffing Full timeCFS has partnered with a growing company that's looking to hire an Accounts Payable Specialist. The ideal candidate will be responsible for processing vendor invoices, payments, and transactions, ensuring timely and accurate financial operations. Accounts Payable Specialist Responsibilities: Process and post vendor invoices. Research and resolve vendor...
-
Accounts Payable Specialist
3 weeks ago
Grand Rapids, United States CFS Full timeCFS has partnered with a growing company that's looking to hire an Accounts Payable Specialist. The ideal candidate will be responsible for processing vendor invoices, payments, and transactions, ensuring timely and accurate financial operations. Accounts Payable Specialist Responsibilities: Process and post vendor invoices. Research and resolve vendor...
-
Accounts Payable Specialist
3 weeks ago
Grand Rapids, United States Creative Financial Staffing Full timeCFS has partnered with a growing company that's looking to hire an Accounts Payable Specialist. The ideal candidate will be responsible for processing vendor invoices, payments, and transactions, ensuring timely and accurate financial operations. Accounts Payable Specialist Responsibilities: Process and post vendor invoices. Research and resolve vendor...
-
Accounts Payable Specialist
3 weeks ago
Grand Rapids, United States CFS Full timeAP/AR SpecialistLocation: Grand Rapids, MICompensation: $45,000-$55,000 A locally owned and steadily expanding manufacturing company in Grand Rapids is seeking an Accounts Payable & Receivable Specialist to join their accounting team. This role is ideal for someone who enjoys a mix of accounting and administrative work, takes pride in accuracy, and values...
-
Accounts Payable Specialist
3 weeks ago
Grand Rapids, United States CFS Full timeAP/AR SpecialistLocation: Grand Rapids, MICompensation: $45,000-$55,000 A locally owned and steadily expanding manufacturing company in Grand Rapids is seeking an Accounts Payable & Receivable Specialist to join their accounting team. This role is ideal for someone who enjoys a mix of accounting and administrative work, takes pride in accuracy, and values...
-
Accounts Payable Specialist
2 hours ago
Grand Rapids, United States Michigan Staffing Full timeAccounts Payable SpecialistWe are looking for a dedicated accounts payable specialist to join our team on a contract basis in Grand Rapids, Michigan. This position is ideal for a detail-oriented individual with strong technical skills and a commitment to ensuring accurate and efficient financial operations. The role requires collaboration with multiple...
-
Accounts Payable Specialist
1 week ago
Grand Rapids, United States Ajilon Full timeAjilon - JobID: 6173D3DE-4B93-4323-90B3-4869D8328C31 [Accounting Payable Clerk] As an Accounts Payable Specialist at Ajilon, you'll: Review invoices for payment and match to PO; Perform credit card and invoice reconciliation; Provide employee expense reports; Issue payments via ACH, wire and manual check; Assist with new vendor setup; Resolve various payment...
-
Accounts Payable Specialist
4 weeks ago
Grand Rapids, MI, United States Creative Financial Staffing Full timeCFS has partnered with a growing company that's looking to hire an Accounts Payable Specialist. The ideal candidate will be responsible for processing vendor invoices, payments, and transactions, ensuring timely and accurate financial operations. Accounts Payable Specialist Responsibilities: Find out exactly what skills, experience, and qualifications you...
-
Accounts Payable Specialist
4 weeks ago
Grand Rapids, MI, United States Creative Financial Staffing Full timeCFS has partnered with a growing company that's looking to hire an Accounts Payable Specialist. The ideal candidate will be responsible for processing vendor invoices, payments, and transactions, ensuring timely and accurate financial operations. All candidates should make sure to read the following job description and information carefully before applying....
