Manager, Production

4 weeks ago

Orlando, United States CareerBuilder Full time

Dr. Phillips Center, Orlando, Florida, United States of America
Job Description

Posted Monday, April 8, 2024 at 4:00 AM
POSITION SUMMARY
The Manager, Production (On Call) is responsible for leading assigned operations of the Production Department in an effort to deliver exceptional production and technical quality, and customer service to both external and internal clients ensuring a positive experience for all persons visiting or working at the Dr. Phillips Center for the Performing Arts.

This role will work in an on call capacity to support the needs of the business.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES
Manage assigned business operations of the Production Department, including colleagues, union crews, production assistants, vendors, and backstage technical crew by making decisions regarding technical matters, emergencies, safety, financial interest of the client (internally or externally), and the financial interest of the arts center.
Exercise discretion and independent judgement when advancing performances and events as assigned i.e., identifying technical needs, creating crew schedules, executing all necessary logistical details, tracking budgets, etc.
Responsible for acquiring and disseminating all necessary technical, production, and department information essential to ensure the successful execution of each assigned event. Effectively understand and communicate the clients technical needs to allow for supporting staff to execute successfully.
Organize, plan, and execute all aspects of assigned event, including: purchase orders & check requests, ordering rental equipment, coordinating ground transportation, hospitality, crew assignments, backstage catering, piano tuning, and any other requirement for the event to be implemented smoothly and completely as required.
Perform production and stage manager roles for shows and events at the Dr. Phillips Center and Seneff Plaza.
Organize and assist in the setup of dressing rooms and green room; and assist in the setting up of spaces for rehearsals as required.
Follow all financial and budgetary requirements. Ensure all equipment rentals for shows are in the best interest of the center with regards to cost and quality. Follows purchasing procedures to include completion of purchase orders and coding of invoices. Responds to requests from Finance for any purchase or budget explanations. Maintain and distribute all Production Department invoices, client invoices, and show invoices following established arts center procedures.
Accurately prepare all necessary correspondence and distribution of information in a clear, concise, and professional manner, including staging sheets, crew call sheets, information sheets, and settlement sheets for all events assigned. Respond to requests for information in a timely manner.
Participate in department and arts center required meetings and trainings. Build an effective and collaborative work environment.
Assist with the following administrative responsibilities: scheduling, payroll, budgets and purchasing. Trains, leads, supervises and counsels team for the efficient operation of the department.
Responsible for ensuring compliance with all policies and procedures that relate to the department as well as local, state and federal laws and regulations. Maintains a safe work environment by ensuring that safety procedures are followed by all staff, union crew and visiting artists/production teams. Adheres to all OSHA regulations.
Follow and support all operational policies and procedures. Assimilate into the arts center culture through understanding, supporting and demonstrating the core values.
Maintain a professional and friendly relationship with other departments, colleagues, and partners.
Able to remain calm under pressure. Ability to work effectively with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy. Maintain Dr. Phillips Center standards of customer service at all times.
Able to effectively communicate in English in both written and oral forms.
Other duties as assigned.
KNOWLEDGE AND EXPERIENCE

Minimum of 3 years of live theater stage management experience. Prefer candidates with a bachelors degree in General/Theater Production.
Experience must include:

In-depth knowledge of production areas in the theater, concert industry and events.
Practical knowledge of event management, timekeeping or scheduling software.
Ability to stage and successfully manage a wide range of events in theaters of 250 to 2,700 seats, event rooms and outdoor spaces.

Technical skills to include:

ETCP Rigging or Electrical Certification a plus.
Ability to focus lights and setup sound systems.

Ability to exercise creativity, initiative and good judgment in the handling of all internal and external customers including the ability to work well under pressure maintaining a consistent and polite attitude.
Ability to communicate in a manner that is effective, efficient and friendly in order to represent the arts center in the best possible manner.
Skilled in Windows based programs, including Word, Outlook, Excel, and PowerPoint.
SPECIAL CONDITIONS OF EMPLOYMENT

This position requires the ability to work a variable schedule, evenings, weekends, and holidays to meet operational needs.
Dr. Phillips Center participates in an employment electronic eligibility verification program through E-Verify.
Dr. Phillips Center, Orlando, Florida, United States of America

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