Program Specialist I

2 months ago

Blackstone, United States Olgoonik Corporation Full time
Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client's mission unconditional.

From our roots in Alaska's Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Program Specialist I Overview:

The Program Specialist will coordinate all administrative and program support for the assigned training program, including classrooms and course materials, travel arrangements, training and support staff, equipment, materials and supplies, and other support requirements to ensure the successful delivery of the assigned training program.

Primary Responsibilities:
  • List the support instruction delivery, classroom preparation, course handouts, and orientation/graduation ceremonies for the assigned training program.
  • Ensures completion of administrative requirements including travel orders and arrangements; lodging; scheduling of facilities and instructors; and preparation of equipment/materials.
  • Supports coordination activities and correspondence involving Program Managers, Registrar/staff, instructors, students, and other training program stakeholders.
  • Assists Subject Matter Experts (SMEs) and curriculum development staff in the creation and update of lesson plans, instructor guides, student guides, practical exercises, and other course materials by Foreign Affairs Security Training Center (FASTC) standard operating procedures and Federal Law Enforcement Training Accreditation (FLETA) standards.
  • Supports budget and finance personnel on annual course budget preparation to include funding for student travel and per diem.
  • Ensures the efficient use of assigned resources.
  • Assists in database and record management and report preparation, as directed.
  • Ensures student records, class evaluations/surveys, and other class administration documents are collected, maintained, and submitted according to standard operating procedures.
  • Resolves technical and administrative problems that occur before and during training delivery.
  • Performs tasks associated with ordering, receiving, unpacking, storing, assembling, and issuing supplies, materials, and equipment.
  • Supports vehicle scheduling in preparation for and during training exercises, graduation ceremonies, and at other times when official transportation is needed.
  • Coordinates vehicle preparation (fuel, oil, tires, cleaning) and usage with the fleet management office.
  • Operates U.S. government vehicles as necessary in the performance of assigned tasks.
  • Picks up and delivers official mail and special delivery items.
  • Escorts un-cleared personnel when necessary
  • Assists in class coordination, administrative duties, and practical exercises for other courses as needed within the Program Office.
  • Employ applicable Department of State security standards and procedures to protect National Security information.
  • Travels as necessary to other U.S. and foreign training sites, though it is not expected that such travel will exceed 25% of total work time.
  • Performs other related duties as assigned.
  • Employee will require supervision and has limited opportunity to exercise independent judgment and initiative in the line of work.
Supervisory Responsibilities:

None

Education and/or Experience:
  • Must possess a high school diploma; an Associate's Degree or equivalent experience is preferred together with three (3) years of relevant administrative experience.
  • Program management experience in a training and/or educational environment preferred.
Knowledge, Skills, and Abilities:
  • Strong organizational, interpersonal, oral, and written communication skills
  • Must be able to work in a collaborative, team environment
  • Basic knowledge of and experience with administrative and program management functions
  • Working knowledge of MS Office suite and/or other general office applications; Working knowledge of military, law enforcement, and/or Government security operations preferred
  • Working knowledge of training course administration/logistics preferred
  • Knowledge of training and instructional methodologies related to adult learning is a plus
  • Knowledge of supply and logistics record keeping/management (supply/logistics forms, supplies, materials inventory, and status report preparation) a plus
  • Ability to handle multiple tasks simultaneously
  • Must hold a valid driver's license and be willing and able to drive official U.S. Government vehicles up to and including 16-passenger vans
Certificates, Licenses, Registrations:

Driver's License

Security Clearance:
  • Possess or be able to obtain/maintain a SECRET security clearance
  • Must be a U.S. Citizen
  • Must be able to maintain required Security Clearance/access approvals
Physical Demands:

The physical demands that will be required inside the workplace and for the position. Must lift, will sit, answer the phone, type on a keyboard, move files, etc.

Travel:

None

Work Environment:

Office environment, working on the North Slope, warehouse, refueling station, work shop, etc.

Additional Details:
  • Subsidiary: Olgoonik Innovations, LLC
  • FLSA: Non-Exempt
  • Requisition Nbr: 2014301
Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regardto race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

  • Program Specialist I

    3 days ago

    Blackstone, Massachusetts, United States Olgoonik Corporation Full time

    Job SummaryOlgoonik Corporation is seeking a highly organized and detail-oriented Program Specialist I to coordinate administrative and program support for assigned training programs. The ideal candidate will possess strong organizational, interpersonal, and communication skills, with the ability to work in a collaborative team environment.Key...

  • Training Evaluation Specialist I

    2 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Program Recruiter I

    2 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Procurement Specialist I

    2 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Training Specialist for Mobile I

    2 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Program Site Manager I

    2 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Customer Support Training Specialist I

    2 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Training Delivery Specialist I

    2 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Registrar Program Specialist III

    3 months ago

    Blackstone, United States Olgoonik Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our...

  • Program Specialist IV

    2 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Program Management Analyst I

    3 days ago

    Blackstone, Massachusetts, United States Olgoonik Full time

    Job SummaryOlgoonik is seeking a highly organized and detail-oriented Program Management Analyst I to join our team. As a key member of our Program Management Office (PMO), you will be responsible for ensuring financial and contract deliverable compliance and documentation.Key ResponsibilitiesAdvise the Program Manager and customers on financial matters,...

  • Program Specialist III

    3 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Deputy Program Manager I

    3 months ago

    Blackstone, United States Alutiiq, LLC Full time

    Position Overview:  The Deputy Program Manager I will assist the FASTC PM managing the contractor processes that enable performance under the contract and subordinate task orders. The DPM will report directly to the PM, and coordinate with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and Government Technical Monitors...

  • Program Management Analyst I

    3 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Program Specialist II

    2 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Program Management Analyst I

    3 months ago

    Blackstone, United States Olgoonik Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our...

  • Programmer I

    2 months ago

    Blackstone, United States Olgoonik Corporation Full time

    Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to...

  • Program Coordinator III

    5 days ago

    Blackstone, Massachusetts, United States Olgoonik Corporation Full time

    Job SummaryOlgoonik Corporation is seeking a highly organized and detail-oriented Administrative Specialist III to join our team. As a key member of our administrative staff, you will be responsible for performing a wide range of administrative duties, including data entry, office management, and customer service.Key ResponsibilitiesAdministrative Support:...

  • Program Specialist II

    5 hours ago

    Blackstone, United States Olgoonik Corporation Full time

    Overview: The Program Specialist will coordinate all administrative and program support for the assigned training program, including classrooms and course materials, travel arrangements, training and support staff, equipment, materials and supplies, and other support requirements to ensure the successful delivery of the assigned training program. Primary...

  • Senior Registrar Program Coordinator

    2 weeks ago

    Blackstone, Massachusetts, United States Olgoonik Full time

    Registrar Program Specialist IIIOverview:The Registrar Program Specialist III plays a crucial role in overseeing administrative functions within the Department of State's official Student Training Management System (STMS) database, under the supervision of the Registrar at the Foreign Affairs Security Training Center (FASTC).Key Responsibilities:Establish...