Practice Assistant

4 months ago

Birmingham, United States Holland & Knight Full time

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

General Description:

Practice Assistants provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The practice assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the firm or industry standards.

Key Responsibilities and Essential Job Functions:

  • Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
  • Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
  • Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
  • Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
  • Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
  • Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
  • Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.
  • Enter and manage work requests from lawyers in the firm's workflow tool and complete according to provided deadline(s).
  • Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
  • Perform all file maintenance, including saving documents to the document management system.
  • Assist lawyers with time entry, billing, and collection, as needed.
  • Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
  • Perform clerical duties for non-legal departments, as needed.
  • Special project and duties as assigned.
Required Skills:
  • Advanced knowledge of Microsoft Office Suite and Adobe.
  • Experience with document management systems.
  • Experience with electronic signature software programs.
  • Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
  • Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
  • Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
  • Ability to take direction and work independently with little supervision.
  • Ability to effectively work well with others.
  • Effective and professional interpersonal and communication skills.
  • Ability to write clearly and professionally, with excellent proofing skills.
  • Strong work ethic with ability and commitment to maintain confidentiality.
  • Ability to lift and carry up to 30 pounds.
Required Qualifications & Education:
  • Bachelor's degree preferred.
  • 4 to 5 years supporting lawyers and paralegal with administrative or client-related tasks, preferred.
Physical Requirements:
  • Ability to sit or stand for extended periods of time.
  • Moderate or advanced keyboard usage


Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.

  • Veterinary Medical Assistant

    3 weeks ago

    Birmingham, Alabama, United States The Cat Practice Full time

    Job DescriptionWe are seeking a highly motivated and dedicated individual to join our team at The Cat Practice, Michigan's first cats-only veterinary hospital. As a Veterinary Medical Assistant, you will play a vital role in providing exceptional care to our feline patients and their families.Key Responsibilities:Assist veterinarians and veterinary...

  • Medical Office Coordinator

    4 weeks ago

    Birmingham, Alabama, United States BW Physician Practice Full time

    As a Medical Office Coordinator with BW Physician Practice, you will play a vital role in ensuring the smooth operation of our physician office. Your responsibilities will include checking in patients, collecting accurate patient demographics, and verifying insurance. You will also be responsible for coordinating the daily operations of the office, including...

  • Litigation Practice Assistant

    2 months ago

    Birmingham, United States Ogletree Deakins Full time

    Position Summary Our Detroit (Metro) office, located in Birmingham, Michigan, has an on-site opportunity for an experienced Litigation Practice Assistant to join the firm's expanding practice. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the...

  • Medical Office Coordinator

    4 weeks ago

    Birmingham, Alabama, United States BW Physician Practice Full time

    Job Summary:As a Medical Office Coordinator at BW Physician Practice, you will play a vital role in ensuring the smooth operation of our front office. Your responsibilities will include checking in patients, collecting accurate demographic information, and verifying insurance coverage. You will also be responsible for coordinating daily operations, including...

  • Advanced Practice Physician Assistant or Nurse Practitioner

    3 weeks ago

    Birmingham, Alabama, United States UAB Health System Full time

    Job Summary:UAB Health System is seeking a skilled Advanced Practice Physician Assistant or Nurse Practitioner to join our team. As a key member of our healthcare team, you will provide high-quality patient care and contribute to the delivery of exceptional medical services.About the Role:This full-time position is responsible for delivering comprehensive...

  • Psychiatric Mental Health Nurse Practitioner

    2 months ago

    Birmingham, United States Lowcountry Medical Practice Management Full time

    Psychiatrist MD or Psychiatric Mental Health Nurse Practitioner (PMHNP) - Full-Time or Part-Time Role and Responsibilities We are hiring Psychiatric Mental Health Nurse Practitioner's! PMHNP's partner with counselors and therapists to support clients during their mental health journey. PMHNP's will create the medication plan and provide supportive...

  • Advanced Practice Provider

    1 month ago

    Birmingham, Alabama, United States UAB Health System Full time

    Job Summary:UAB Health System is seeking an Advanced Practice Provider (APP) to join our Ventricular Assist Device (VAD) Team. The VAD APP position will include both in-person and telemedicine clinic visits for patients with advanced heart failure undergoing evaluation for and post-implant of a ventricular assist device or total artificial heart.Key...

  • Advanced Practice Provider

    4 weeks ago

    Birmingham, Alabama, United States UAB Health System Full time

    Job Summary:We are seeking an Advanced Practice Provider to join our Ventricular Assist Device (VAD) Team at UAB Health System. The ideal candidate will have a strong background in cardiovascular care and be able to provide high-quality patient care in a fast-paced clinic setting.Key Responsibilities:1. Provide medical care and treatment to patients with...

  • Advanced Practice Provider

    4 weeks ago

    Birmingham, Alabama, United States UAB Health System Full time

    Job Summary:The UAB Health System is seeking an Advanced Practice Provider (APP) to join our Ventricular Assist Device (VAD) Team. The VAD APP position will include both in-person and telemedicine clinic visits for patients with advanced heart failure undergoing evaluation for and post-implant of a ventricular assist device or total artificial heart.Key...

  • Licensed Practical Nurse

    1 week ago

    Birmingham, United States North Hill Nursing and Rehabilitation Center, LLC Full time

    Licensed Practical Nurse (LPN) Full Time & Part Time Positions Available! $4,500 Sign On Bonus for Full Time Employees !! New Pay Scale 7am-7pm & 7pm-7am North Hill Nursing and Rehabilitation Center in Birmingham, AL is actively seeking a compassionate and ambitious full-time Licensed Practical Nurse (LPN) to provide excellent care for the senior...

  • Licensed Nurse Practical Nurse

    2 months ago

    Birmingham, United States North Hill Nursing and Rehabilitation Center, LLC Full time

    Licensed Practical Nurse (LPN) Full Time Positions Available! $4,500 Sign On Bonus for Full Time Employees !! New Pay Scale 7am-7pm & 7pm-7am North Hill Nursing and Rehabilitation Center in Birmingham, AL is actively seeking a compassionate and ambitious full-time Licensed Practical Nurse (LPN) to provide excellent care for the senior community. Are you...

  • Advanced Practice Pediatric Nurse

    1 month ago

    Birmingham, Alabama, United States Children's of Alabama Full time

    Job Summary:The Advanced Practice Pediatric Nurse Practitioner is a highly skilled and experienced healthcare professional responsible for providing comprehensive care to critically ill and injured children. This individual will work in collaboration with a multidisciplinary team to deliver high-quality patient care, utilizing advanced assessment and...

  • LPN, Licensed Practical Nurse

    2 weeks ago

    Birmingham, United States Bridge Senior Living Full time

    Make a difference in the lives of others while personally thriving! Join Bridge Senior Living - a certified Great Place to Work! Now Hiring! Full-Time 7a-7p LPN (Licensed Practical Nurse) What you can expect as a Licensed Practical Nurse (LPN): * $1,000 Employee Referral Bonus * Tuition reimbursement * Competitive pay * 401(k) with company match * Next...

  • Dental Practice Manager

    1 month ago

    Birmingham, United States Heartland Dental and Supported Offices Full time

    Job Details Req ID: 96464 Supported Practice: Clairmont Cosmetic & Family Dentistry Category: Practice Manager of Operations Location: 716 32nd St. South, Birmingham, AL 35233 Sign on Bonus: $1,000.00 Position Summary:Practice Manager of OperationsClairmont Cosmetic & Family Dentistry is looking for a Practice Manager of Operations to join our team. Why...

  • Advanced Practice Provider

    4 weeks ago

    Birmingham, Alabama, United States UAB Health System Full time

    Job Summary: We are seeking an Advanced Practice Provider (APP) to join our Inpatient Neurology team at UAB Health System. The ideal candidate will have a Master's degree in Nursing with an Acute Care NP certification or a graduate degree from an accredited Physician Assistant program. Responsibilities: The APP will rotate between UAB Main and UAB Highlands...

  • Licensed Practical Nurse

    4 weeks ago

    Birmingham, Alabama, United States Greenbriar Limited Full time

    Job Summary: We are seeking a skilled Licensed Practical Nurse - LPN to join our team at Greenbriar Limited. As a key member of our healthcare team, you will be responsible for providing direct care to residents in accordance with their care plans, policies, and procedures. Key Responsibilities: Admit, transfer, and discharge residents as required, ensuring...

  • Advanced Practice Provider

    4 weeks ago

    Birmingham, Alabama, United States UAB Health System Full time

    Job Title: Advanced Practice Provider - Cardiovascular Surgery UnitJob Summary: UAB Health System is seeking an Advanced Practice Provider (APP) to join our Cardiovascular Surgery Unit team. The APP will be responsible for providing medical care and treatment to surgical patients in an inpatient setting.Responsibilities:Formulate and implement comprehensive...

  • Licensed Practical Nurse

    6 days ago

    Birmingham, Alabama, United States Noland Health Services Full time

    Job SummaryAt Noland Health Services, we are seeking a highly skilled Licensed Practical Nurse to join our team. This full-time opportunity will provide the successful candidate with a chance to make a meaningful difference in the lives of our residents. The LPN will be responsible for delivering exceptional care, adhering to our high standards of...

  • Licensed Practical Nurse LPN

    3 weeks ago

    Birmingham, Alabama, United States YesCare Corp Full time

    Job OverviewAs a Licensed Practical Nurse LPN with YesCare Corp, you will have the opportunity to make a meaningful difference in the lives of our patients. Our team is dedicated to providing high-quality, patient-centered care in a correctional setting.Key ResponsibilitiesBelow are some of the key responsibilities of this role:Contribute to the assessment...

  • Licensed Practical Nurse

    4 weeks ago

    Birmingham, Alabama, United States Alabama Oncology Full time

    Job Summary:This position is located at our St. Vincent's Birmingham clinic, where you will provide general nursing care to patients following established standards and practices. As a licensed practical nurse, you will work under direct supervision to maintain efficient patient flow, assist with patient care, and perform miscellaneous administrative and...