Pharmacy Customer Service Assistant II

Job DescriptionPosition Title: Pharmacy Customer Service Assistant II Grade: FDepartment: Pharmacy Plan Customer ServiceReporting Structure: Pharmacy Plan Customer Service SupervisorQUALIFICATIONS:REQUIRED TESTING:Alpha-numeric data entry test (6,000 keystrokes)JEPS MathREQUIRED:High School diploma or GEDThree years recent Pharmacy Technician experience in a pharmacy that includes familiarity with pharmacy benefits, pharmacy claims, and working with difficult customers in person and via telephone; or three years Prior Authorization and pharmacy benefit experience at a pharmacy benefit company or health plan outside of HealthPartners/GHI.Six-months computer experience including pharmacy systemsBroad knowledge of drugs and drug categoriesBroad knowledge of pharmacy benefitsDemonstrated independent analytic problem solving skillsExcellent written and oral communication skillsDemonstrated ability to convey information to others in a clear, concise, and courteous manner by phone, direct contact, and in writingAbility to make decision based on established protocols. Ability to deal effectively with varying workloads, stress levels and tight deadlinesAbility to work independently and establish work priorities in an environment with frequent interruptionsAbility to maintain productive working relationships with team members and other internal and external customers with exceptional customer service skillsAbility to work independently and make appropriate decision following corporate guidelines with the ability to research and fully document internal practices or problems that contribute to customer dissatisfaction in order to reduce future complaints and errors.Exceptional organizational skillsPREFERRED:Completion of Pharmacy Tech programCertified Pharmacy Technician (CPhT) CertificationKnowledge of HealthPartners and HealthPartners Pharmacy Administration departmentPHYSICAL REQUIREMENTS:This position requires the use of close, visual perception and normal manual dexterity. Incumbent must be able to sit for prolonged periods of time. Must be able to speak, read and write English fluently.POSITION PURPOSE:Service Excellence is to be centered on patient care and patient relationships and is the responsibility of all employees. Teamwork is the norm and all employees will be held accountable to work as effective team members.The Pharmacy Customer Service Assistant II reviews requests for medical policy or prescription drugs that require a coverage determination. This is primarily a pharmacy customer service position that serves as a resource to providers, members, member service staff, pharmacies, and department staff with regard to pharmacy benefits, pharmacy claims, formulary, and pharmacy policy and procedures. Physician and member requests are processed independently by reviewing requests based on pre-determined clinical criteria. This position also reviews and determines appropriate reimbursements/processing of all claims requested from members and providers. This position applies all accountabilities below to all of HealthPartners products including Fully Insured, Self-Insured, Medicare, and Medicaid.ACCOUNTABILITIES:Key contact for expedited, urgent, and complex benefit and pharmacy issues including coverage determination, benefit design, and claims. Interpret unique and complex benefits.Organize, retrieve, and share member information under tight timelines in accordance with state and federal policies including but not limited to National Council Quality Assurance, ERISA, and CMS (Centers for Medicare and Medicaid Services)Process requests using HIPAA security measures.Assist in internal and external audits.Identify and interpret Explanation of Benefits received from members and other carriers.Provide excellent customer service to, providers, members, member services staff, internal and external staff, and pharmacies regarding pharmacy benefits and claims, formulary, and pharmacy policy and procedures for all HealthPartners products (i.e. Fully Insured, Self Insured, Medicare, and Medicaid). Focus on ownership and first call resolution. Evaluate and redirect calls to appropriate areas or departments.Correspond with Medicare members, Member Services, Sales, brokers, Membership Accounting, clinics, pharmacies, and other departments regarding coverage determinations and pharmacy benefits. Independently process a high volume of coverage determination requests within established guidelines and based on pre-determined clinical criteria.Research and triage pharmacy claims submitted by members and providers.Handle all call center duties with knowledge of department functions, processes and procedures professionally, courteously, and competently. Provide guidance to other staff regarding daily priorities and service levels.Manage department's shared Outlook mailbox including, but not limited to, direct member reimbursement (DMR) claims, vaccine claims, Case Management restricted members, and "Ask a Pharmacist" folder.Build rapport with coworkers, internal customers, pharmacies, vendors and members by demonstrating a strong customer service orientation and a continuous positive image of HealthPartners.Advise on group and member pharmacy benefits. Research and report inconsistencies pertaining to pharmacy benefit, formulary management logic, and pharmacy adjudication. Independently resolve member's pharmacy issue based on patient care and unique circumstances.Organize and accurately log all information on several databases for reporting purposes.Adhere to department policies and procedures regarding electronic storage of member records.Manually load member/group enrollment information if needed.Meet all established production and quality standards.Assist in training new staff regarding pharmacy benefits, coverage determination, and departmental policy and procedures.Perform all duties utilizing excellent customer service skills.Perform other duties as required.126310_Pharmacy_Cust_Serv_Asst_II.doc Page 3 of 3About UsAt HealthPartners we believe in the power of good - good deeds and good people working together. As part of our team, you'll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.We're a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.At HealthPartners, everyone is welcome, included and valued. We're working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.Join us and become a partner for good, helping to improve the health and well-being of our patients, members and the communities we serve.We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.