Project Procurement Manager

2 weeks ago

Marietta, United States Alphanumeric Systems Full time

Alphanumeric is hiring a Project Procurement Manager to work in Marietta, PA with our client of 20 years committed to improving lives through medical and pharmaceutical advancements.

We are unable to work with C2C for this role. Applicants must be able to work on our W2.

12-Month Contract

100% Onsite

Hourly Pay: $74

1. Procurement Single Point of Contact

- Be the local Project Procurement fulcrum, a reference point between global procurement, suppliers and internal stakeholders.

- Build and maintain collaborative and strategic relationships with internal and external key stakeholders.

- Champion the project safety culture, behaviors, and engagement activities.

- Update Project Procurement and Contracting strategy with the assistance of the Program Manager and Project Manager

- Engage with internal and external legal on project related matters.

2. Sourcing

- Lead the procurement activity (precontract and post contract) on the EPCM and Qualification and Validation packages through Ariba platform.

- Assist the selected EPCM company, to define strategy on how to award the project`s subcontractors` packages.

- Follow and review the EPCM`s company procurement activities (precontract and post contract) and their alignment to policies, values, and expectations.

- Represent the company in the commercial discussions with the trade contractor vendors during sourcing phase & take leadership in the discussion to achieve best quality offer presented to the company.

- Complete contractual routing where necessary (collect the approvals and obtain contract signature of the site signing authority) as per policies.

- Deliver robust strategic sourcing strategies, driving value through means of consolidation, rationalization and standardization and including tendering, analysis, supplier selection, whilst using negotiation to deliver further cost savings and efficiencies.

- Support the creation of Purchase orders/Shopping cards.

- Record savings in online tool GALAXY.

- Set up regular review meetings with PM, Global Category Lead and Local Procurement Manager & provide information on current standing & bottlenecks.

- Ensure, when sourcing, the company uses global procurement tools as per PMF requirements (tendering template, RFQ form, decision matrix, prequalification from, progress status reports, payment plan etc )

- Approval documents (Single Source Justification, Supplier Selection Approval, Contract Approval Form, Contract, Task order) are following company standards and policies.

3. Contract management

- Conduct regular meetings with PM , Schedule and Cost control lead, EPCM - provide information on current standing & bottlenecks

- Ensure adherence to relevant Client Delegation of Authority for contract signature, purchase order approval and release and change order process.

- Be the primary contact in case of escalation (originating from PM, project management team, EPCM, etc..)

- Review the progress of each company contracted contractor before invoicing through the Progress status reports.

- Responsible to follow/track EPCM company performance throughout the project.

- Review / challenge the changes for each contract and maintain a running record (change log) and link it with cost control.

- Instruct the local administrative team to issue the PM approved purchase orders.

- Monitor a running record of Purchase Orders and contract with support of Project Assistant and Cost Control

- Keep contractual milestones aligned on schedule and take appropriate procurement measures such as penalties (link with scheduler and cost control)

- Support project team for contract execution and claim management (EHS, cost, schedule and document control)

- Ensure that Legal advisors (both external and internal) are consulted to support the company's approach towards Contractors, in alignment with PM.

- Together with the PM, define and lead the overall strategy of dispute management of the project.

- For each direct contract, review the conditions allowing provisional / final acceptance (works / testing / documentation / punch-list closure ) company standards (PMF)

- Ensure that the project contractual closing (final accounts negotiation, final checklist, bank warranties ) are according to company standards (PMF)

- Signing authorities for COF (change order forms)

- Below 100.000 GBP Approval by PM Reviewed by Project Procurement Manager

- Above 100.000 GBP Reviewed by Project Procurement Manager, approval Procurement Category Lead

- Capturing, validating and recording saving / cash generation according to company policy in relevant systems

EXPERTISE/QUALIFICATIONS REQUIRED

- 10 + years of procuring professional services (i.e., design, engineering, and project delivery consultants), construction, balance of plant and process equipment packages within a complex, multistage project execution model (FEL & execution) e.g., EPC or EPCM incorporating FEED.

- 10 + years' experience of capital projects (150m+), ideally within Pharma or Chemical Process industries.

- Understanding of AACE International Cost Estimate Classification System and underlying principles.

- Understanding of Front-End Loading (FEL) and underlying principles.

- Ability to operate calmly in a busy project environment, often with conflicting demands and limited guidance and under significant pressure. Expected to deliver to aggressive timelines, under scrutiny and sometimes with a degree of ambiguity.

- Experience of working with and drafting US construction and engineering standard forms e.g., AIA, EJCDC, FIDIC, ConsensusDOCS.

- Experience of working with and drafting bespoke contract agreements.

- Experience of working with lumpsum, guaranteed maximum, cost reimbursable/cost plus, re-measurable, target cost commercial models.

- Clear understanding of contractual risk and ability to mitigate through appropriate allocation in WBS, packaging strategy, contract drafting and associated strategies.

- Risk management - Strategically astute with the ability to foresee issues impacting scope, time, and cost, escalate accordingly and mitigate through timely intervention via appropriate strategies.

- Knowledge of local regulations and legal requirements.

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