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Payroll Manager USA
2 months ago
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We’re JTI, Japan Tobacco International and
we believe in freedom . We think that the possibilities are limitless when you’re free to choose. In fact, we’ve spent the last 20 years innovating, creating new and better products for our
consumers to choose from . It’s how we’ve grown to be present in 130 countries.
But our business isn’t just business. Our business is our people. Their talent. Their potential. We believe
when they’re free
to be themselves, grow, travel and develop,
amazing things can happen for our business .
That’s why our employees, from around the world, choose to be a part of JTI.
It is why 80% of employees feel happy working at JTI.
And why we’ve been awarded
Global Top Employer status, ten years running .
So when you’re ready to choose a career you’ll love, in a company you’ll love, feel free to #JoinTheIdea.
The role is responsible for running full cycle payroll and all related activities for over 300 employees across the USA, including local exempt, non-exempt and international assignees. This includes all aspects of accurate and timely preparation, processing and financial reporting related to the payroll system, while ensuring overall compliance with local, state and federal requirements.
This role allows to expand knowledge and experience while having an an enriching collaboration with different stakeholders in a dynamic environment including Region, Leaf, Ready-Made Cigarettes Manufacturing & Market operations.
What you will do
Payroll Processing:
Process different payroll via payroll system for local employees and international assignees, in an accurate and timely manner, by inputting required data, reviewing and submitting payroll. This also includes applying proper tax deductions and withholdings, liaising with tax authorities and tax advisors, and in compliance with federal and state laws
Ensure employee master data is properly and accurately maintained & updated in payroll system, for all types of employees (full-time, permanent, international assignees etc.)
Support continuous development of the payroll system through liaising with current vendor/ assessing new vendors to efficiently resolve issues as well as work on system configuration, as necessary
Reporting & Controlling:
Prepare and submit required payroll-related reports and journal entries (monthly, quarterly, ad-hoc etc.), while partnering with necessary stakeholders (i.e. Finance function, tax advisor, payroll system provider etc.)
Complete and submit reports/ reconciliation related to International Assignees payroll) through Deloitte system
Provide support, as needed, to the Total Rewards Manager on the budgeting exercise at the different cycles through the year, in addition to managing the global budgeting platform, Orchestra
Ensure compliance with JTI internal controls and procedures and local regulations, at all times
Submit journal entries in accurate and timely manner, ensuring financial information is correct and updated at all times
Manage the International Assignees payroll administration, follow-ups, analysis, tax administration, etc., in communication with Global Mobility, International Assignees, HQ, Finance and third parties involved at any point of the process
Pension program – Support on 401(K) Administration:
Participate in the review process of the 401(K) legal plan documents, ensuring compliance with actual respective regulations (i.e. Internal Revenue Service IRS/ U.S. Department of Labor DOL)
Apply necessary transactions to ensure proper 401(K) matching contributions and deductions through local payroll, in addition to yearly reconciliation process
Participate in the annual review of benefits carriers & portfolios for all USA entities and ensure benefit programs are in line with market practices
Participate in managing benefits administration and enrolments, in addition to providing support on various benefit plans (Short-term & Long-term disability, COBRA, termination of coverage, etc.), and updating the payroll system accordingly
Provide support through ESPP enrolment process, if needed, and ensure necessary applications through payroll
General Support:
Liaise with payroll system provider on payroll issues, enquiries, and corrections
Respond in a confidential and timely manner to employees or stakeholders’ requests/ questions relating to payroll practices, paychecks, withholding tax issues or wage adjustments etc.
Ensure proper collaboration with tax and legal advisors, as necessary, to ensure payroll tax compliance for both local employees and international assignees
Communicate payroll and tax updates via newsletter or email, if and as needed
Who We Are Looking For
A dynamic, enthusiastic, and result-oriented person, with:
Minimum of 3 years of payroll experience, reflecting a solid Compensation & Benefits profile
Experience working with GBS on different HR activities
Demonstrated working knowledge on HR/ payroll systems (i.e., SAP, paylocity etc.)
Proficient skills in Microsoft Office applications (i.e., PowerPoint, Excel, Word, Outlook)
Ability to work independently and as part of a team, with proven experience of cross-functional collaboration
Experience demonstrating ability to communicate efficiently across the organization
Proven experience in problem-solving
Demonstrated organization, planning and time management skills
Fluency in English language
High integrity and sense of responsibility
Proven experience of effective working in culturally diverse environment
Experience and/ or knowledge of US payroll and pension is advantageous.
What We Offer
In
JTI USA,
we are proud to be recognized as
Top Employer
and awarded the
Global Equality Standards
certificate as we continue our dedication to equal pay and equal opportunities.
Our
culture
is what makes JTI USA a
fun
and
exciting
environment to work in. We value
integrity, trust, empowerment,
and
freedom
- freedom of choice, freedom of thought, freedom of expression, and freedom to be yourself.
We ask for
accountability, ownership, results,
and collaboration.
And we
care
for our people's
well-being
- In addition to the salary, you might want to enjoy the following:
Annual Performance-based Bonus
Employee Stock Purchase Plan
Personal Development
Medical/ Dental & Vision Plan for employees & family members.
Life insurance
Matching 401(K)
Paid Time Off (PTO)
Paid Family Leave of 20 Weeks
Short-Term & Long-Term Disability
Education/ Tuition Assistance
Flexible Dress Code
Hybrid Work Setup
Office Parties
Employee Assistance Program - counseling, for employees & family members.
In addition to other perks & benefits (i.e. fitness/ wellbeing activities, employee discounts, service awards, recognition program, etc.)
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