Director of Constituent Relations
2 weeks ago
Founded in 1881 by the Sisters of the Holy Names of Jesus and Mary, the Academy of the Holy Names is an independent, Catholic, coeducational elementary school and a college preparatory high school for young women.
Employment Opportunity:
The Academy of the Holy Names seeks a
Director of Constituent Relations . The role reports to the Director of Advancement. This is a full-time 12-month salaried position, Monday through Friday, with some weekend and evening assignments. Occasional travel may be required.
Position Summary:
The Director of Constituent Relations serves as the primary point of contact for our alumni and parent clubs, responsible for developing and fostering these relationships. The Director executes events, communications, and initiatives for each group. He/she also serves as the primary liaison with the Holy Names Alumni Association Board (HNAA) and AHN Rosettes. AHN's alumni are comprised of graduates of the Academy of the Holy Names (1881 - present), Boys Academy (1967-1989), and Sacred Heart Academy (1937-1972). Our parent clubs are the Mothers Association, Dads Club, and AHN Rosettes (mothers of alumni).
Responsibilities include, but are not limited to:
1. Plans and executes programming to cultivate and steward alumni relationships. Has primary responsibility for the HNAA Board, Alumni Dinner, Collegiate Luncheon, Young Alumni Holiday Mixer, Alumni Easter Egg Hunt, alumni inductions, Silver Coffee, Reunion Weekend, and other alumni initiatives. Coordinates invitations, venue, vendors, programs, RSVPs, guest list, and name tags. If applicable, manages silent auction, mass, catering, seating, certificates, student ambassadors, set-up, and clean-up.2. Collaborates with the Advancement team to grow alumni giving revenue, crafting strategies for communication and solicitations. Identifies prospects for annual giving, capital campaigns, planned giving, gala, and major gifts.3. Coordinates regional alumni reunion visits.4. With Advancement Associate, prepares monthly Alumni in Motion (AIM) newsletter.5. Continually works to ensure the accuracy of alumni records in the database.6. Oversees and reconciles the Holy Names Alumni Association (HNAA) finances.7. Manages AHN's two parent clubs:a) Serves as the school's primary liaison with the Mothers Association and Dads Club.b) Ensures bylaws are crafted, amended, and followed.c) Assists with Business Office oversight of the parent clubs' bank accounts.d) Identifies, recruits, and manages parent volunteers.e) Plans and executes the parent club meetings (agenda, minutes).f) Owns and executes parent club events, including the Dads Club Golf Tournament, Trunk or Treat, holiday luncheons, and new parent events.g) Prepares and delivers proposed leadership slate(s) to the school President, CFO, and Director of Advancement for approval.h) Collaborates with school administration on parent clubs' event calendaring.i) Owns and controls access to parent clubs' social media accounts and other communication vehicles (i.e., Constant Contact, MA newsletter).8. Primary liaison for AHN Rosettes (mothers of alumni); helps organize their initiatives.9. Strategically recruits Career Day presenters, takes the lead during their participation/time on campus, and conducts follow-up.10. Proposes and provides strategic content for the Marketing/Communications department (school website, social media, Accord magazine).11. Manages AHN's alumni social media accounts.12. Assists the Admissions department with student Ambassadors, as their work relates to Advancement functions.13. Verifies alumni status for wedding usage of AHN Chapel (for AHN Wedding Coordinator).14. Identifies leadership prospects for the school President and Director of Advancement to personally cultivate.15. Works to achieve annual goals and metrics.16. Manages expense budget, working within means.17. Engages in professional development to grow skill set.18. Participates in other Advancement department programs and events, as necessary.
Required skills:
The position requires proficiency with MS Word, Excel, PowerPoint, and social media; as well as the ability to work independently, plan ahead, and employ strong interpersonal/organizational skills. Experience creating queries and exports in donor management software is preferred (i.e., Veracross, Raisers Edge). Excellent communication skills, follow-through, and professionalism are mandatory, to ensure a strong customer service experience for our constituents.
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