Construction Administrator

3 weeks ago

Longwood, United States Comprehensive Energy Service Inc Full time
Comprehensive Energy Services, Inc. is hiring a Experienced Construction Administrator

Join a company that values people and is passionate about making a difference. Don't wait any longer to join our CES Team today

Benefits Offered: Medical, Dental, Vision, Company Paid Life Insurance and Short Term Disability, Additional Life Insurance, Long Term Disability, Accident, Cancer, Hospital, 401 K, Paid Time Off, Holiday pay, and more

Summary

The Construction Administrator (CA) provides administrative support to the Construction Operation teams of Safety and Trade Management. The CA role requires strong organizational and computer skills. The CA plays an instrumental role in Operational Processes, which requires initiative and frequent communication with construction field and various departments within the Company.

Essential Duties
  • Provide strong administrative support both clerical and technical in nature as required to assist leadership
  • Maintain electronic filing for Trade Management (TM) and Safety.
  • Active involvement in Safety & TM meetings and training to include:
- Assist with agenda preparation.

- Scheduling personnel and meeting rooms.

- Preparation and distribution of meeting minutes.

- Follow up action items arising from meetings.
  • Occasional travel to project sites for training, meetings, etc...
  • Document control for Operations to include:
- Maintaining current versions of Foreman's Handbook and CES Safety Manual.

- Assist with editing current policy documents and/or the creation of new ones.

- Processing Site Specific Safety Plans and other safety documentation as required.
  • Liaison with HR and payroll for communication to the construction field, documentation of training, etc...
  • Maintenance of the manpower-forecasting tool and distribution of construction field assignments.
  • Distribution and tracking of Tool Box Talks.
  • Data entry for OSHA 300 Log.
  • Assist TM with maintenance of Weld Procedures, Welding Certifications and Medical Gas Certifications.
  • Other duties and special projects as assigned.
Experience / Education
  • High school diploma or general education degree (GED); and minimum of three (3) to five (5) years related experience and/or training; or equivalent combination of education and experience
Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • Advanced skill with MS Office Suite to include Word, Excel and PowerPoint
  • Shall Maintain discretion and confidentiality At all times
  • Outstanding organizational and time management skills
  • Ability to work in a fast-paced environment with demonstrated ability to multi-task and manage company demands simultaneously
  • Excellent verbal and written communication skills, including excellent phone etiquette
  • Attention to detail in composing, typing and proofing materials
  • Display high professional appearance and demeanor at all times
  • Display poise, tact and diplomacy when dealing with employees, customers and vendors
Licenses/Registrations
  • Microsoft Office Certification preferred, but not required
  • Valid Florida Driver's License is required
  • Incumbent must be insurable at all times by CES insurance carrier


For more information, please visit our website

Further details will be provided during the interview process and the job description. We are an Equal Opportunity Employer and a Drug-Free Work Place

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