Administrative Coordinator II

Administrative Coordinator II Do you excel at creating a welcoming environment, have an eye for detail, manage multiple tasks while staying calm under pressure? Come join our team of administrative professionals As an Administrative Coordinator II, you will support the front desk operations of our facilities while providing top-notch customer service to internal and external parties. Internally, you will coordinate proactive, administrative support for the Senior Manager of Corporate Administration and the Sparks Events Team. Externally, you'll welcome, direct and announce all visitors in a professional demeanor, screen and badge each visitor in accordance with security procedures, and answer and direct all incoming calls in a courteous manner. You'll be responsible for maintaining office and breakroom supplies, scheduling office equipment maintenance, and coordinating conference room set-up, catering and IT equipment requests. You'll prepare and submit expense reports and purchase requisitions, and maintain contact information and filing system processes. You will also be responsible for timely execution of all clerical duties including copying, scanning, faxing, filing and data entry. You'll liaise with Human Resources and Security in new employee orientation tasks for your facility, and you will also be required to contribute to the completion of various projects and goals for Administration, Human Resources and Security. Responsibilities: Confirm Visitor Approval & Assign Appropriate Level of Badge Access Notify of Emergency Situations; Safety Warden Duties Employee Photo Plaque Maintenance & Distribution Conference Room Maintenance Breakroom Cleanup, Inventory & Orders Office Supply & Snacks Inventory & Order Distribution Business Card Orders & Distribution Sparks Summer & Year-end Event Special Admin Projects and AI Initiatives Calendar Management Qualifications You Must Have: High School Diploma or GED Equivalent and 2 years of administrative experience. Proficient knowledge of Microsoft Office tools, including Word, Excel and PowerPoint is required. Must have general knowledge of administrative practices, to include clerical duties such as data entry, filing and utilizing office equipment. Professional demeanor and excellent communications skills required, including the ability to manage a multi-line phone system. Must be extremely dynamic, demonstrate initiative, and have the ability to multi-task in a very fast paced-environment. Must be able to solve a variety of problems of moderate scope and complexity, and contribute to projects and goals. Qualifications We Prefer: Experience with Microsoft collaboration tools such as Teams and SharePoint A self-starter with a sunny-disposition and a can-do attitude Must have experience with maintaining a secured facility, or working in a military or Department of Defense environment. Experience with Security and Safety protocols Experience with Concur Travel and Expense platform or other travel management system At Sierra Nevada Corporation (SNC) we deliver customer-focused technology and best-of-breed integrations in the aerospace and defense sectors. SNC has been honored as one of the most innovative U.S. companies in space, a Tier One Superior Supplier for the U.S. Air Force, and as one of America's fastest-growing companies. SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more. IMPORTANT NOTICE: To conform to U.S. Government international trade regulations, applicant must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce. SNC is an Equal Opportunity Employer committed to an environment free of discrimination. Employment decisions are made based on merit without regard to race, color, age, religion, sex, national origin, disability, status as a protected veteran or other characteristics protected by law.