Donor Relations Associate

4 weeks ago

Doral, United States The University of Miami Full time

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Essential Responsibilities: Support gift officers in day-to-day tasks and activities, including: prioritizing and arranging meetings; coordinating supportive materials for meetings; returning phone calls; replying to emails; arranging lunches, tours and small events; composing/editing routine correspondence; handling travel arrangements; prioritizing work and providing project support Act as contact/liaison for key donors, prospects, and VIPs to ensure prospect strategies are advanced, provide expedient assistance to requests and that appropriate follow-up with constituents is successfully completed. Assist donors and prospects with appointment scheduling and other requests related to their care at the University of Miami Health System. Contact prospects/donors to verify biographic information, and representative or event invitee information. Manage cultivation, solicitation and stewardship appointments for fundraisers and administrators. Create agendas, presentations and briefing materials for meetings with key donors by requesting appropriate research from Portfolio Optimization team or gathering independent information utilizing on-line databases and annual financial reports to prepare background information/briefing materials for administration and fund raisers as needed. Assist development officer(s) to ensure donors are regularly communicated with and move through the gift cycle by tracking interactions and documenting them in i-BIS throughout the cultivation, solicitation, and stewardship process. Assists in research and discovery efforts to identify new potential major gift donors by reviewing and analyzing daily patient screenings, making qualification calls, and sending development officers referrals. Inform administrators and fundraisers of important information regarding major gift donors, i.e., birthdays, anniversaries, special accomplishments, in connection with cultivations and solicitations and support stewardship efforts as needed. Provides support to the Medical Development and Alumni Relations team in the effective execution of cultivation and fundraising events. Work with development officer(s) to lead logistics for receptions, dinners, community activities and small events to support stewardship and cultivation of major gift donors. Serves as the lead for the Dean's Roadshow Series; managing relationships with various departments thought the University and working with external vendors to organize events at medical conferences. Manages the communications calendar for the alumni and parent communications. Works with medical development communications on alumni and parent newsletters and deploying social media content. Utilize i-BIS and other University systems to update and extract constituent information in accordance with i-BIS training and policies and procedures. Responsible for tracking gifts to ensure they are entered and reported in i-BIS accurately. Responsible for acknowledging gifts in a timely manner. Attend meetings and appropriate training sessions for Division of Medical Development and Alumni Relations. Answer phones and provide general office support including scheduling, and processing of financial transactions such as mileage and business reimbursements. Supports stewardship and cultivation outreach, mailings, programs, and presentations.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status: Full time

Employee Type: Staff

Pay Grade: H7 #J-18808-Ljbffr

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