Administrative Assistant
4 weeks ago
GENERAL DESCRIPTION / PRIMARY PURPOSE
Under the direction of the Human Resources Manager, provides administrative support and manages the front desk operation to ensure efficient and smooth day-to-day functionality. Provides administration support to the Finance Department.
MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION
•Assists in the scheduling and coordination of interviews, meetings and HR events, including Adopt a Highway, Pineapple Festival, Christmas Parade, etc.
•Organize, compile, update company personnel records, and documentation.
•Provides information and assistance to staff, supervisors, and the public concerning human resources activities, processes, policies, and procedures.
•Support recruitment processes by coordinating job posting and assisting in the interview and recruitment processes.
•Assists with organizing and managing new employee orientation, on boarding, and training programs.
•Responsible for donation requests.
•Responsible for tracing safety meetings and WPS trainings.
•Assists with Puuiki Beach Park reservations, updates the master file and communicates weekly with caretakers.
•Assists Tour Store as needed.
•Provides administrative support for invoice processing.
•Set up, document, maintenance, and coordination of Dole records retention with 3rd party vendor.
•Assist with organizing and processing of payable documents after proper auditing and final verification of FAP authorization.
•Coordinates with DBS for AP batch processing, vendor maintenance, payment follow up and other vendor issues.
•Ensures the maintenance of safe and healthful working conditions for employees in accordance with company policies and programs and federal/state regulations. Enforces safety rules and regulations and participates in Dole safety programs to eliminate accidents
•Performs all the various related accounting and administrative duties as needed.
•Performs special projects as assigned.
Required Skills
JOB SPECIFIC REQUIREMENTS (KNOWLEDGE, SKILLS, ABILITY, EXPERIENCE)
•Computer skills - Proficient with Microsoft Office.
•Valid driver's license with clean abstract.
•Oral and written communication skills.
•Ability to handle sensitive information confidentially.
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