Onboarding Specialist

4 weeks ago

New York, United States YAI Full time

If you are a current YAI employee, please click this link to apply through your Workday account.

About the Position:

The HR Onboarding Specialist will work closely with HR Managers, Assistant Directors and Program Managers to provide support in scheduling candidates for appointments and preservice/orientation, processing and onboarding of new hires and internal job changes or transfers. Assists candidates with completion of onboarding tasks and required background/clearance paperwork, ensuring all onboarding and compliance requirements are met. Communicates onboarding status and clearances to managers and other stakeholders, ensures accuracy of candidate information and assists with questions or concerns.

Key/Essential Functions & Responsibilities:

  • Communicates with candidates, recruiting team and supervisors regarding scheduling, appointments and completion of required onboarding tasks.
  • Coordinates with recruiting team and other HR staff as required regarding internal and external candidates, including appropriate effective dates, changes in status, withdrawals from processing, etc.
  • Initiates hires and staffing changes through Workday and completes verifications (e.g. professional licenses), as appropriate.
  • Conducts onboarding appointments with candidates to collect and verify required documentation and assists candidates with completion of onboarding tasks, processing of new hire forms and other required paperwork, as needed.
  • Obtains all necessary authorizations for required background checks and clearances, processes appropriate checks utilizing various electronic systems; appropriately stores required documentation and maintains clearance database.
  • Ensures accuracy and completeness of new hire processing and information, tracking completion of all new hire paperwork and receipt of necessary background clearances for assigned candidates.
  • Maintains compliance with all internal and oversight agency processes and procedures and with all applicable State and Federal requirements in processing and onboarding candidates.
  • Communicates onboarding status, processing delays and withdrawals to supervisors and other stakeholders and provides notifications and clearances, ensuring timely scheduling for preservice/orientation and maintaining databases, as appropriate.
  • Responds to all general HR inquiries, audits, and requests.
  • Performs all other duties as assigned.
Minimum Qualifications:
  • HS Diploma or its educational equivalent; and
  • Strong oral and written communication skills
  • Excellent organizational skills, ability to multi-task and follow-up on outstanding items
  • Proficient with Microsoft Office, specifically Excel and Outlook
  • Ability to navigate electronic systems, such as HRIS/ATS software or other databases
  • Ability to work with all levels of staff and provide excellent customer service
  • May require occasional travel across assigned region and/or to NYC Headquarters office
  • Ability to maintain confidentiality at all times.
Preferred Qualifications:
  • Bachelor's degree in Human Resources-related field
  • One (1) or more years of onboarding experience or other human resources experience
  • Previous experience performing data entry, customer service or administrative tasks
  • Experience utilizing Workday for recruiting, onboarding and/or other HCM functions.
Compensation:
  • $20.00/hour - $20.00/hour


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.

  • Onboarding Specialist

    2 weeks ago

    New York, New York, United States Winston Retail Solutions Full time

    Job DescriptionJob DescriptionJob Title: Onboarding SpecialistDepartment: Recruiting & Onboarding Reports to: Sr. Director of Talent Location: New York City – In office 2 days a week with Team Status: Full-time Job Summary:This position will ensure new hires are onboarded efficiently and successfully throughout the Winston hiring and training process. This...

  • Onboarding Specialist

    4 weeks ago

    New York, United States Dashlane Full time

    **About Dashlane** Dashlane's mission is to make security simple for millions of organizations and their people. We empower businesses of every size to protect company and employee data while helping everyone easily log in to the accounts they need—anytime, anywhere. Over 17 million users and 20,000 businesses in 180 countries use Dashlane for a faster,...

  • Hosting Onboarding Specialist

    2 weeks ago

    New York, United States AFS-USA Full time

    Job Details Description AFS-USA is part of a worldwide network of AFS partner organizations that work together to advance global education and foster meaningful connections across cultures. As the network’s largest partner, AFS-USA works to increase the global competency of citizens by providing a variety of international and intercultural...

  • Hosting Onboarding Specialist

    2 weeks ago

    New York, New York, United States AFS-USA Full time

    Job Details Description AFS-USA is part of a worldwide network of AFS partner organizations that work together to advance global education and foster meaningful connections across cultures. As the network's largest partner, AFS-USA works to increase the global competency of citizens by providing a variety of international and intercultural learning...

  • Onboarding Specialist

    1 week ago

    New York, United States Upfluence Full time

    About Upfluence Upfluence helps brands tell their story with powerful influencer & content marketing technology. Upfluence's software allows brands and agencies to identify and contact millions of social influencers and bloggers at scale to execute comprehensive influencer marketing campaigns, as well as provide detailed reporting metrics. Since the launch...

  • Onboarding Specialist

    2 weeks ago

    New York, United States Upfluence Full time

    Job DescriptionJob DescriptionAbout UpfluenceUpfluence helps brands tell their story with powerful influencer & content marketing technology. Upfluence’s software allows brands and agencies to identify and contact millions of social influencers and bloggers at scale to execute comprehensive influencer marketing campaigns, as well as provide detailed...

  • Onboarding Specialist

    18 hours ago

    New York, United States Intuit Inc Full time

    Location field must contain 'city, state' or a zip code to perform a radius search (e.g., Denver, CO or 46122 ). City and state must be separated by a comma followed by a space (e.g., Houston, TX ) Intuit Onboarding Specialist (Mailchimp) in New Georgia , Georgia Overview Mailchimp is a leading marketing platform for small businesses. We empower millions of...

  • Onboarding & Verification Specialist (Remote)

    4 weeks ago

    New York, United States Alvita Home Care Full time

    **Onboarding & Verification Specialist (remote)** Alvita Care is a preferred provider of private home care services. We supply premier in-home care services designed to enhance the well-being, independence & dignity of our clients in the NY and NJ area. It's an exciting time to join Alvita Care! We are rapidly accelerating our growth and investing in...

  • Onboarding & Verification Specialist (Remote)

    2 weeks ago

    New York, New York, United States Alvita Home Care Full time

    Onboarding & Verification Specialist (remote)Alvita Care is a preferred provider of private home care services. We supply premier in-home care services designed to enhance the well-being, independence & dignity of our clients in the NY and NJ area.It's an exciting time to join Alvita Care We are rapidly accelerating our growth and investing in building out a...

  • FIX Onboarding and Production Support Specialist

    4 weeks ago

    New York, United States Momentum Resource Solutions Full time

    Job DescriptionJob DescriptionFIX Onboarding and Production Support Specialist FIX Onboarding and Production Support Specialist who will be part of our Equity IT DevOps team supporting Equities, Options, Futures and Post trading allocations. The ideal candidate should have strong technical background with experience working with FIX Protocol and...

  • Onboarding Specialist

    2 weeks ago

    New York, United States Hairstory Full time

    Hairstory is seeking an **Onboarding Specialist** who will generate an on-going pipeline of independent hairdressers and build relationships with them to learn their needs and pain points, educate them on the Hairstory product line and process, onboard them as new History Hairdressers. The Hairstory office is located in NYC (95 5th Ave) and the department...

  • HR Onboarding Specialist

    2 weeks ago

    New York, United States Renew Cares Full time

    **HR Onboarding Specialist** **Who we are**: Our team of highly skilled wound care specialists deliver hospital level treatment and attention in skilled nursing facilities, dramatically cutting down on avoidable healing setbacks**.** Our leadership has over 25 years of experience in the skilled nursing space, and we've applied our extensive industry...

  • Customer Onboarding Specialist

    2 weeks ago

    New York, United States Justworks Full time

    Who We Are At Justworks, you'll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people. We're helping businesses get off the ground by enabling them to focus on...

  • Publisher Onboarding Specialist

    3 weeks ago

    New York, United States LiveIntent Full time

    About the job: The Publisher Onboarding Specialist on the Publisher Development team will work closely with Customer Success and Sales teams to help support the onboarding and maintenance of LiveIntent's publishers. The Publisher Onboarding Specialist is expected to be a power user of LiveIntent's platform, reporting platforms and use his or her skills to...

  • Contract FIX Onboarding and Production Support Specialist

    2 months ago

    New York, United States Shulman Fleming & Partners Full time

    Job DescriptionJob DescriptionContract FIX Onboarding and Production Support SpecialistMUST be local to New York City 5 days onsite to start but will evolve into hybrid 4/1 after 3 months.Hands-on FIX Onboarding and Production Support Specialist who will be part of our Equity IT DevOps team supporting Equities, Options, Futures and Post trading allocations....

  • Contract FIX Onboarding and Production Support Specialist

    4 weeks ago

    New York, United States Shulman Fleming & Partners Full time

    Job DescriptionJob DescriptionContract FIX Onboarding and Production Support SpecialistMUST be local to New York City 5 days onsite to start but will evolve into hybrid 4/1 after 3 months.Hands-on FIX Onboarding and Production Support Specialist who will be part of our Equity IT DevOps team supporting Equities, Options, Futures and Post trading allocations....

  • FIX Onboarding and Production Support Specialist

    1 month ago

    New York, United States Talan Full time

    Company Description Talan is an international consulting group in innovation and transformation through technology. For 20 years, Talan has been advising companies and administrations. The group supports them and implements their transformation and innovation projects internationally. Present on five continents, the group plans to achieve a turnover of 600...

  • FIX Onboarding and Production Support Specialist

    3 weeks ago

    New York, United States Talan Full time

    Company Description Talan is an international consulting group in innovation and transformation through technology. For 20 years, Talan has been advising companies and administrations. The group supports them and implements their transformation and innovation projects internationally. Present on five continents, the group plans to achieve a turnover of 600...

  • Human Resources Specialist-onboarding

    3 weeks ago

    New York, United States William F Ryan Community Health Cen Full time

    **Position Overview**: The primary responsibilities of the HR Specialist-Onboarding are overseeing the onboarding process and new hire orientation. This individual will also support new hire and annual required training in compliance with Ryan Health’s required protocols. This work is carried out in support of the mission and goals of Ryan...

  • HubSpot Expert

    1 month ago

    New York, United States Insidea Full time

    Job DescriptionJob DescriptionCompany DescriptionINSIDEA is a global, remote company empowering businesses to hire dedicated professionals across various fields. Access top-notch talent worldwide. Seamlessly integrate skilled professionals into your team and scale faster. Our mission is to connect the world's top talent with global opportunities. We...