Associate Media Buyer

3 weeks ago

Austin, United States LatinWorks Marketing, Inc. Full time

**Description**

**Job Overview**

The Associate Media Buyer works closely with the Media Buyer and Planning team members in assisting in the development and execution of the traditional and digital media buys across campaigns, ensuring proper campaign set up and that ads run correctly, and weekly pacing is on track. This person works cross-channel, managing print, OOH, and Digital insertion orders and invoices along with the planning team to ensure guideline compliance. This person is responsible for maintaining cross-channel media billing requirements, reconciling monthly discreps, and processing cross-channel invoices. They also work closely with the Finance Department and provide updates on AR reports, job status and invoice payment as needed.

**Attributes & Skills**

* Calm & level-headed while keeping composure under pressure

* Collaborative, relationship builder gains cooperation; skilled in virtual team management

* Attention to detail ability to stay organized and keep track of the details

* Adaptable comfortable in ever-changing environments

* Time management, multi-tasking skills, and interpersonal skills

* Strong project management & organizational skills ability to prioritize, multi-task and keep projects on schedule, with good quality control of output; ability to juggle many moving parts and obtain cooperation from numerous team members

* Excellent written and verbal communication articulate and poised; can effectively and comfortably communicate with both internal and external stakeholders; write clear and concise emails; provide thorough instructions for requests

* Strong work ethic conscientious, diligent, and productive

* Critical thinker and natural strategic dot connector" able to spot issues and opportunities; propose solutions; anticipate potential outcomes; sense check data from different sources

* Intellectually curious asks the right questions to deepen understanding; doesnt just accept things at face value; thirsty to understand the clients industry and operating environment

* Problem solver continuously seeking to improve upon existing processes/product

* Resourceful, self-starter pro-active and takes initiative

* Leadership confident in decision making and helping other team members; visible in meetings; not afraid to question or vocalize opinion

* Strong working knowledge of MS Office: Excel, Word and/or other project management platforms (MS Teams etc.)

**Job Responsibilities**

The job responsibilities of the Associate Media Buyer fall within three key areas, Campaign Stewardship, Billing & Reconciliation and Relationship Building

***Campaign Stewardship:*** Serve as a key supporter in the set-up, execution, and maintenance of cross-channel media buys which includes but not limited to broadcast, digital, OOH and print. Examples of responsibilities include, but are not limited to:

* Works hand in hand with the Media Buyer to assist and assure multi-channel campaign set up and implementation is done accurately and timely

* Compiles buy recaps and client buy reports once broadcast buys are finalized, works hand in hand with the Media Buyer to ensure accuracy and guideline compliance

* Optimizes effectiveness of broadcast media schedules by tracking all buy details including guideline compliance, in-flight verification of spots (post logs) and program changes for on-air buys (makegoods). Meet stringent deadlines for placement and stewardship of buys to ensure station delivery against the target demo

* Requests and compiles partner screenshots for digital campaign launches with meticulous accuracy, creates screenshot deck framework, and sends all pertinent screen shots to RMTS to build the client SS deck

* Optimizes effectiveness of digital media campaigns with support from the Media Buyer by tracking all digital partner data including pacing, brand safety and KPI data for assigned partners

* Responsible for generating IOs for OOH buys and confirming bulletins placement

* Responsible for managing rate cards with vendors, sending insertion orders to publications, sending out EOGs to pubs monthly and managing print audits for vendor compliance on an on-going basis

***Billing & Reconciliation:*** Collaborates cross-department and with 3rd party vendors to ensure vendor invoice compliance, discrep management, timely reconciliation, and payment. Examples of responsibilities include but are not limited to:

* Responsible for entering broadcast, digital, print and OOH vendor invoices, auditing and resolving billing discrepancies within 30-60 days of the invoice date

* Collaborate with Account Leadership team and Media Planner to create cross-channel billing binders on a bi-weekly basis

* Reviews vendor statements for possible past due amount/credits; Keeps meticulous filing system on all open and closed invoices, jobs, and estimates while maintaining confidentiality of financial data and related records

* Works directly with the Finance department to provide the status of jobs, AR update and invoice payment status to vendors

***Relationship Building:*** Ensuring collaboration, diplomacy, and trust across Third Ear (3E) media team, 3E agency team, key media partners, day-to-day clients, and day-to-day partnering agency teams. Examples of responsibilities include, but are not limited to:

* Work hand in hand with the Buyer, Planner and Associate Planner counterparts to ensure seamless integration across planning and buying teams, guaranteeing continuity between campaign planning and execution

* Key point of contact for the media vendor community, maintaining relationships with vendors as a face of THIRD EAR Media, serving as a key day-to-day partner and contact to key vendors and agency members

**The Assistant Media Buyer is successful when they are:**

* Supporting and contributing to the success of media plan execution, buy maintenance and billing reconciliation

* Mastering the basic fundamentals of media buying across various channels both digital and traditional

* Proven success with seamless and smooth management of all day-to-day campaign and partner needs

**Minimum qualifications to be in this role are:**

* Bachelors Degree in Advertising, Communications, or relevant field

* 1-2 years of work experience in a relevant field (advertising/media)

* Comfortable with data, analytics, and measurement

* Ability to clearly communicate both orally and written

* Proficiency in computer skills used to manage day-to day workflow (e.g., Microsoft Suite)

* Strong organizational skills and the ability to multi-task in a fast-paced environment

* Ability to work independently while contributing to team goals

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