Noncredit Admissions and Records Clerk II
3 days ago
Location : Pasadena, CA
Job Type: Full-Time
Job Number: 07482
Department: Instruction
Division: Non-Credit & Offsite Campuses
Opening Date: 03/17/2025
Closing Date: 4/1/2025 11:59 PM Pacific
Probationary Period: Six months
Work Shift: Mon - Thu 11:00 AM - 7:30 PM, Fri 8:00 AM - 4:30 PM
Salary Schedule/Range: CFT-36
Join Our Team as an Admissions & Records Clerk
Grant funded through December 2025. Renewal is not guaranteed.
Are you passionate about helping students navigate their college journey? Do you thrive in a fast-paced environment where accuracy, customer service, and problem-solving are key? If so, we want YOU to be part of our team
Location: Pasadena Area Community College District - Foothill Campus
Address: 3035 E. Foothill Blvd., Pasadena, CA 91107
Schedule: Full-time | Monday through Thursday 11:00 am to 7:30 pm and Fridays 8:00 am to 4:30 pm
Compensation: Competitive salary & benefits
Who We Serve:
Pasadena City College's diverse student body includes first-generation college students, working professionals, returning learners, and students from all backgrounds striving for academic and career success. Our satellite campus at 3035 E. Foothill Blvd. provides convenient access to vital student services, making higher education more accessible to our community.
What We're Looking For:
Education and Experience:
- High school diploma (or equivalent) AND
- Two (2) years of clerical experience
- Three (3) years of clerical experience
- California community college or public university experience in Admissions and Records
- One (1) year of college attendance.
- Strong attention to detail-accuracy is key
- Excellent written and verbal communication skills-friendly and professional.
- Ability to handle confidential information with discretion.
- A helpful, can-do attitude and willingness to learn new technologies.
- The ability to work in a diverse, multiethnic environment and interact positively with students from all walks of life.
- Will require occasional travel.
- Make an Impact: Help students succeed in their academic journey
- Professional Growth: Gain valuable experience in higher education.
- Dynamic Environment: No two days are the same-stay engaged and challenged
- Great Benefits & Work-Life Balance: Competitive salary, health benefits, and paid time off.
To see the full job description, please click here: Admissions and Records Clerk II
CORE COMPETENCIES: The District has identified the following essential skills and attributes needed for success in this position.
- Record Maintenance
- Clerical Skills
- Knowledge of Policies and Procedures
- Customer Service
- Communication Skills
- Organizational Skills
- Attention to Detail
- Problem-Solving Skills
CFT-36
APPLICATION AND SELECTION PROCESS
Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:
- If you do not follow the process or your application/resume is incomplete, your information will not be processed.
- If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
- The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
- While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
- Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).
- Resume or Curriculum Vitae
- Cover Letter
ADDITIONAL INFORMATION
- Successful applicants must provide proof of eligibility to work in the United States.
- Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
- Pasadena Area Community College District will not sponsor any visa applications.
- Applicants must be available for interviews at Pasadena City College at no cost to the District.
- Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
- The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
- Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
- The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
- An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.
Equal Opportunity, Title IX, Section 504 Employer
At Pasadena City College, we are committed to supporting our employees with a comprehensive benefits package that enhances your life both inside and outside of work. Our benefits include a generous holiday schedule, ample sick time, and flexible vacation policies to ensure you have the time you need to rest and rejuvenate. For detailed information about our benefits, please view our
01
All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process.Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions.
- Yes
- No
I understand that my application will be considered incomplete if any required sections of the application are not completed and/or if any documents that are required are not attached to my online application by the closing date.
- Yes
- No
Did you graduate from high school or have you earned your General Equivalency Diploma (GED)?
- Yes
- No
Have you attended college for at least one year?
- Yes
- No
Indicate the years of experience in a general clerical environment.
- Less than one year
- One year
- Two years
- Three or more years
Indicate where you have worked to obtain experience in a general clerical setting. What was the time frame, what was the employer's name and describe the work you performed. (You must complete this section).
07
Do you have experience working in an Admissions and Records department in a Community College or a public university?
- Yes
- No
Indicate where you have worked to obtain experience in an Admissions and Records department. What was the time frame, what was the employer's name and describe the work you performed. (You must complete this section. Type N/A if you have not worked in an Admissions and Records Department).
09
Please indicate how many years of experience you have working with confidential information.
- None
- 1 year
- 2 years
- 3 years
- 4 years or more
Indicate where you have worked with confidential information.What was the time frame, what was the employer's name and describe the work you performed. (You must complete this section. Type N/A if you have not worked with confidential information).
11
Please acknowledge that you understand that this position will require occasional travel and that you will be able to accommodate this duty.
- I acknowledge and will be able to accommodate
- I decline, I can't accommodate
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