Receptionist

2 weeks ago


Chicago, United States The Larko Group Full time

Join a bustling team in the heart of the Loop Our client is on the lookout for a dynamic individual to become an indispensable part of their team. You will be the friendly face that welcomes guests, the voice that soothes concern and fosters a sense of belonging and camaraderie within the team. So, if you're ready to take on a role where every day brings new challenges and opportunities, where your knack for organization is celebrated, and where your welcoming demeanor sets the tone for success, apply now

This is a temp-to-hire opportunity with plenty of growth potential

Responsibilities

  • Receive visitors at the front doors by greeting, welcoming, and directing them appropriately.
  • Manage reception area for calls, visitors, vendors, and candidates.
  • Answer and forward incoming phone calls.
  • Maintain multiple conference rooms and conference room calendars.
  • Order and set up catering for weekly meetings, events, and monthly firm-wide lunches.
  • Register guests with the building security.
  • Order and stock office supplies, snacks, and beverages for the kitchen.
  • Sort and distribute daily mail/deliveries.
  • Complete monthly expense reports.
  • Maintains the office and arranges necessary repairs.
  • Pack and ship items as needed.
  • Maintain inventory and stock of pantry, office supplies, and client giveaways.
  • Maintain internal trackers (vendor maintenance, meeting schedules, interviews).
  • Own and maintain relationships with building and office vendors, including building management, engineers, cleaning service, security, mailroom, food vendors and others.
  • Proactively identify and address any deficiencies that arise within the office and seek to continually improve employees work experience in the office setting.
  • Assist with Firm social and philanthropic events.
  • Back-up administrative support as needed.

Ideal Experience

  • Bachelors degree required.
  • Proven work experience as an Office Manager, Front Office Representative, or similar role.
  • Professional and positive demeanor with an emphasis on providing outstanding service.
  • Solid written and verbal communication.
  • Proficiency in Microsoft Office Suite.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills and a keen eye for detail.
  • Ability to effectively prioritize workload and adapt quickly to change.

#117633

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.


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