Office Manager
1 week ago
Job Title: Office Manager
Employment Type: Full-time
Location: Peoria, IL, US
About Us: We are a growing construction company specializing in residential and commercial building, renovations, and maintenance. Our focus is on delivering top-notch work and exceptional customer service. Our team is hardworking, passionate, and committed to the construction industry.
Position Overview: We are currently looking for a proactive and organized Office Manager to join our team. As the Office Manager, you will oversee all administrative functions, support the management team, and ensure smooth operations. You will be the primary point of contact for both internal and external communications, playing a crucial role in maintaining office efficiency and organization.
Responsibilities
•Manage the day-to-day office operations in Peoria, IL, US, including answering phones, handling correspondence, and managing office supplies.
•Ensure organized and up-to-date records are maintained, including contracts, invoices, and employee files.
•Coordinate and schedule meetings, appointments, and travel arrangements for the management team in Peoria, IL, US.
•Assist with basic accounting tasks such as accounts payable and receivable, invoicing, and expense tracking for the office in Peoria, IL, US.
•Reconcile bank statements and manage petty cash effectively in Peoria, IL, US.
•Collaborate with the company's accountant to ensure precise financial reporting and compliance in Peoria, IL, US.
•Aid in recruitment, onboarding, and offboarding processes for the team in Peoria, IL, US.
•Maintain employee records, manage payroll, and coordinate employee benefits efficiently in Peoria, IL, US.
•Support project managers with administrative tasks, contract preparation, schedule management, and project progress tracking in Peoria, IL, US.
•Serve as the initial point of contact for clients and visitors, addressing inquiries and concerns professionally in Peoria, IL, US.
Qualifications
•To qualify for the position of Office Manager in Peoria, IL, US, you should have previous experience in office management, administrative assistance, or a similar role.
•Strong organizational and multitasking abilities are essential for this role.
•Excellent verbal and written communication skills are required to effectively communicate with team members and external stakeholders.
•Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a must, and familiarity with accounting software like QuickBooks is a plus.
•Basic knowledge of accounting principles and HR practices will be beneficial in carrying out the responsibilities of the role effectively.
•The ability to work both independently and collaboratively as part of a team is crucial for success in this position.
•Maintaining a high level of professionalism and confidentiality is key when handling sensitive information within the office environment.
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