Staffing Agency Office Administrator at TEL Staffing

4 weeks ago

Pensacola, United States TEL Staffing & HR Full time

Staffing Agency Office Administrator job at TEL Staffing & HR. Pensacola, FL. The Office Administrator plays a key role in supporting daily operations within our staffing agency. This position ensures smooth office functions, provides administrative support to recruiters and management, and helps maintain an organized, efficient, and professional workplace. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment where priorities may shift quickly. Key Responsibilities Administrative & Office Support Serve as the first point of contact for visitors, candidates, and clients; greet guests and manage incoming phone calls and emails. Maintain a clean, organized, and professional office environment. Manage office supplies, equipment, and inventory; coordinate with vendors for maintenance and replenishment. Handle incoming and outgoing mail, packages, and courier services. Schedule meetings, interviews, and conference room bookings. Candidate & Recruiter Support Assist with candidate onboarding tasks, such as collecting employment documents, conducting background checks, and verifying I-9 forms. Enter and update candidate profiles in applicant tracking systems (ATS) and staffing databases. Help recruiters coordinate interviews, testing, orientation sessions, and follow-up communication. Ensure accurate and timely completion of new-hire paperwork. Client & Assignment Support Prepare and send client documents including contracts, assignment confirmations, and weekly reports. Assist with timesheet collection and data entry; support payroll processing by ensuring needed information is submitted accurately and on time. Maintain client and assignment files, ensuring compliance with agency and regulatory requirements. Compliance & Recordkeeping Maintain personnel files, audit documentation, and compliance records according to staffing industry standards. Support the implementation of agency policies, safety protocols, and HR compliance requirements. Assist with EEO reporting, tracking of certifications, and other compliance-related tasks. General Support Provide administrative assistance to the branch manager and recruiting team as needed. Help coordinate office events, training sessions, and team meetings. Contribute to process improvement initiatives to enhance office efficiency and client/candidate experience. Qualifications 13 years of administrative experience; experience in a staffing agency or HR environment preferred. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with ATS or CRM systems. Ability to maintain confidentiality and handle sensitive information with professionalism. Strong customer service skills and a positive, team-oriented attitude. High school diploma required; associate degree or higher preferred. Working Conditions Full-time, in-office role, 8am-5pm, Monday-Friday, 1 hr lunch. Will be opening office in the morning, so preferred, 7:45am arrival. Fast-paced environment with frequent interaction with candidates, clients, and internal staff. #J-18808-Ljbffr

  • Staffing Agency Office Administrator at TEL Staffing

    4 weeks ago

    Pensacola, United States TEL Staffing & HR Full time

    Staffing Agency Office Administrator job at TEL Staffing & HR. Pensacola, FL. The Office Administrator plays a key role in supporting daily operations within our staffing agency. This position ensures smooth office functions, provides administrative support to recruiters and management, and helps maintain an organized, efficient, and professional workplace....

  • TEL Staffing General Job Application

    1 hour ago

    Pensacola, Florida, United States TEL Staffing & HR Full time

    Don't see anything that would be a good fit for you...-OR-There is nothing currently in your area... No problem Simply submit your resume here through the GENERAL application to be considered for positions that we will match SPECIFICALLY with your skill set, as they become availablePlease make sure to include your CORRECT contact information so we can...

  • Aerospace Staffing Coordinator

    2 weeks ago

    Pensacola, United States TEL Staffing & HR Full time

    Reports To: Director of Staffing Department: Staffing Why Work with TEL Staffing & HR As a trusted maritime staffing partner, TEL Staffing & HR connects skilled tradespeople with leading shipyards that build and repair vessels supporting our nation’s defense and commercial maritime sectors. Join a team that values craftsmanship, safety, and excellence on...

  • Construction Office Bookkeeper

    2 weeks ago

    Pensacola, Florida, United States TEL Staffing & HR Full time

    We are seeking a Construction Office Bookkeeper to work in Pensacola FL. The Construction Office Bookkeeper is responsible for managing the day-to-day financial operations within the construction office, including accounts payable/receivable, payroll support, job cost tracking, and financial recordkeeping. This role ensures accurate, timely accounting...

  • Construction Office Bookkeeper

    2 weeks ago

    Pensacola, United States TEL Staffing & HR Full time

    We are seeking a Construction Office Bookkeeper to work in Pensacola FL. The Construction Office Bookkeeper is responsible for managing the day-to-day financial operations within the construction office, including accounts payable/receivable, payroll support, job cost tracking, and financial recordkeeping. This role ensures accurate, timely accounting...

  • Data Entry/Office Administrator

    5 hours ago

    Pensacola, Florida, United States TEL Staffing & HR Full time

    Now hiring a Data Entry Specialist in Pensacola, FL. This position will report directly to a Team Leader, supervised by Assistant Controller. This position has room to grow quickly within the company.DUTIES AND RESPONSIBILITIESAssist in the processing of construction invoices, which includes data entry, sorting, photocopying and fillingExecute daily...

  • Data Entry/Office Administrator

    1 week ago

    Pensacola, FL, United States TEL Staffing & HR Full time

    Now hiring a Data Entry Specialist in Pensacola, FL. This position will report directly to a Team Leader, supervised by Assistant Controller. This position has room to grow quickly within the company.DUTIES AND RESPONSIBILITIES Assist in the processing of construction invoices, which includes data entry, sorting, photocopying and filling Execute daily...

  • Data Entry/Office Administrator

    2 weeks ago

    Pensacola, FL, United States TEL Staffing & HR Full time

    Now hiring a Data Entry Specialist in Pensacola, FL. This position will report directly to a Team Leader, supervised by Assistant Controller. This position has room to grow quickly within the company.DUTIES AND RESPONSIBILITIES Assist in the processing of construction invoices, which includes data entry, sorting, photocopying and filling Execute daily...

  • Data Entry/Office Administrator

    6 days ago

    Pensacola, FL, United States TEL Staffing & HR Full time

    Now hiring a Data Entry Specialist in Pensacola, FL. This position will report directly to a Team Leader, supervised by Assistant Controller. This position has room to grow quickly within the company.DUTIES AND RESPONSIBILITIES Assist in the processing of construction invoices, which includes data entry, sorting, photocopying and filling Execute daily...

  • Law Firm

    2 hours ago

    Pensacola, United States TEL Staffing and HR Full time

    We are seeking a reliable and detail-oriented Office Manager/Bookkeeper to assist our Law firm in Pensacola FL. MUST have previous experience working in a law office and a STRONG understanding of Legal Trust AccountingRESPONSIBILITIES & DUTIES: Accounts payable: Processing vendor invoices and managing payments. Trust accounting: Maintaining accurate records...