Administrative Associate, Department of Journalism

6 days ago

Boston, United States Emerson College Full time
Join our community and experience Emerson College

The Administrative Associate to the Chair position reports to the Chair of the Department of Journalism and will assist the Chair and other faculty with the administration of the department. In addition, this position will often serve as the liaison for communication to and from other campus departments and entities outside the college. This is an important role that requires accuracy, attention to detail, and the capacity to retain large volumes of information and disseminate as appropriate.

ESSENTIAL JOB DUTIES
  • Serve as a college-wide and department-wide information and data authority for intra-departmental and extra-departmental needs, including, but not limited to, inquiry triaging, faculty training-in processes, affiliated faculty onboarding, and inter-department and extra-collegiate liaising.
  • Assist with student registration processes.
  • Provide support with financial administration and tracking, assisting with expense reports, budgeting, and purchasing.
  • Hire and manage student employees as required.
  • Support student technology and safety badging operations and management.
  • Train faculty and student employees on departmental software and systems as required.
  • Perform other miscellaneous duties as assigned.
QUALIFICATIONS - Qualifications are deemed required or preferred and represent what is needed to effectively perform job.
  • Bachelor's Degree required
  • 3-5 years of previous relevant experience required, including experience working with financial systems
  • Exceptional accuracy and attention to detail required
KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
  • Understanding of basic accounting principles and practices
  • Intermediate proficiency with Microsoft Excel
  • Proficiency in using computer software and the ability to learn new software easily
  • Good organizational skills
  • Strong customer service skills
  • Self-starter with excellent interpersonal communication and problem-solving skills
  • Ability to handle stressful situations in a courteous and professional manner
  • Ability to work with diverse populations
PHYSICAL ABILITIES - Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • This position is generally sedentary in nature, movement throughout the area is required from time to time.
  • Ability to have continuous oral and written communication with co-workers and supervisors is essential.
  • Repetitive movements, occasional lifting of up to 10 pounds, reaching, lifting, stooping and the ability to read a computer screen, detect color-coding and read fine print will be expected.
WORK ENVIRONMENT - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
  • General office conditions. Exposed to moderate noise levels


Compensation for this role is $20.00 to $23.55 hourly, commensurate with experience.

Grade of Position: 23-04NE

Scheduled Weekly Hours: 36.25

In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.

Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.

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