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Sr. Office Specialist

1 month ago

Lynnwood, United States Crane Aerospace & Electronics Full time

Crane Aerospace and Electronics has an exciting opportunity for a Receptionist/Admin Assistant at our Lynnwood, WA location. About Crane: Crane Aerospace & Electronics supplies critical systems and components to the aerospace and defense markets. Youll find Crane Aerospace & Electronics in some of the toughest environments: from engines to landing gear; from satellites to medical implants and from missiles to unmanned aerial systems (UAS). Located in the epicenter of United States aviation manufacturing, our Crane Aerospace & Electronics Lynnwood, Wash., facility delivers industry-leading aerospace & defense power and fluid solutions. Our products are rugged enough to fly 5 billion miles from Earth on NASAs New Horizons spacecraft and innovative enough to be featured on Eviations Alice all-electric aircraft. Youll join a group of aerospace professionals committed to engineering excellence and work in a community tucked between the idyllic Puget Sound and Cascade Mountains. Start the next chapter of your career with Crane Aerospace & Electronics Job Summary: The Reception Specialist will be responsible for managing the reception area including handling calls through the company phone system, and greeting and processing company visitors, ensuring compliance with Foreign National Visitor Export Control requirements for entrance to the site. Essential Functions: Manage the company multi-line phone system, providing prompt, courteous and professional service to all incoming and outgoing callers. Human Resources projects and duties. Receive and screen all incoming phone calls, and transfer them to the proper individual based on established practices. Ensure that the Corporate Overview or a targeted message is operational on the LCD in the reception area. Assist with dispatching and coordinating office-wide processes such as facilities maintenance, space planning, moves, and other events or projects with internal and external stakeholders. Support the site data archival process including interfacing with internal customers and the sites data archival service provider. Process shipments daily with sites preferred shipping carrier (such as UPS or FedEx). Perform support functions for the Communications Team and other teams as needed. Coordinate and counsel hosts regarding Foreign National Notification and Escort Requirements. Research licensing (DSP, TAA and MLS) related to the visit if the visit is Defense related. Process Foreign National visits, including restricted party screening, verification of passports, issuing foreign national badges, completing the due diligence package, completing visitor NDAs when applicable. Process the signed due diligence package and file in the Export Compliance Central file. Pull export licenses from the State Department web site and enter license information into the licensing log in SharePoint and Oracle. Support facilities with the badge access system. Act as the relief to Office Services personnel as required. Any other tasks assigned by supervisor or management. Minimum Qualifications: Experience: 3 5 years prior telephone system or customer service experience in an aerospace, industrial, manufacturing or high-tech environment desirable. Knowledge: demonstrated knowledge of ITAR regulations; Strong knowledge of Microsoft Outlook, Word, PowerPoint, & Excel. Skills: professional and friendly customer service; highly proficient in Microsoft Office; SharePoint skills desirable; ability to multi-task projects; excellent verbal/written communication skills. Education/Certification: High School Diploma or equivalent. Working Conditions: Standard office environment. Work requires substantial visual concentration on detail. Working conditions are normal for a manufacturing environment. Manufacturing operations may require the use of safety equipment to include but not limited to: eye safety glasses, gowning, masks, hearing protectors, heel/wrist straps and any other required PPE. May be exposed to unusual environmental conditions such as loud noises, cold temperatures, confined spaces, dust or fumes. Ability to lift objects up to 25 lbs. Top Benefits: Salary range: $29.92 to $39.24. Several factors contribute to actual salary, including experience in a similar role or performing comparable job responsibilities, skills, training, and other qualifications. Some roles may be eligible for participation in performance-based bonus programs. As a team member at Crane Aerospace and Electronics, youll enjoy: Benefits: Health care, dental, vision, life and disability insurance starting the first day of the month. Time Off: 15 days of paid time off that start accruing your first day at Crane and 12 paid holidays per year. 401k Retirement Plan: 401k plan with company match. Education Reimbursement: eligible after 90 days of employment. We are committed to operational excellence and world-class processes. We employ Lean manufacturing techniques to optimize manufacturing efficiency and accuracy on all product lines. Our products are known for their technical strength, proven reliability, and overall value. In our efforts to maintain a safe and drug-free workplace, Crane Aerospace & Electronics requires that candidates complete a satisfactory background check. FAA sensitive positions require employees to participate in a random drug test pool. This description has been designed to indicate the general nature and level of work being performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Crane Company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, sex, national origin, marital status, age, sexual orientation, gender identity, disability, pregnancy, medical condition, genetic information, protected veteran status or any other characteristic protected under federal, state, or applicable local law. J-18808-Ljbffr