Guest Services Dispatcher

2 weeks ago

Green Cove Springs, United States Omni Hotels Full time

Overview:

Amelia Island Resort

At Omni Amelia Island Resort guests can explore 3.5 miles of pristine beach and scenic marshlands while enjoying luxurious oceanfront accommodations, world-class resort pools, championship golf, full-service spa, endless dining options and family-friendly activities.

Omni Amelia Island's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Amelia Island Resort may be your perfect match.

Job Description:

The Guest Experience Manager is responsible for developing relationships with Select Guest members and act as a point of contact for them. This position will oversee the Concierge Department and is responsible for their continuous training. This position is also responsible for working closely with areas of operation relating to the guest experience that include but are not limited to Reservations, Front Desk, PBX, Guest Services, Activities, Spa, Housekeeping and Food and Beverage.

Responsibilities:
    • ESSENTIAL FUNCTIONS
    • Lead training for new associates on the Select Guest programs as appropriate for each job function
    • Conduct monthly Loyalty Ambassador meetings with the Operations team
    • Act as the point of contact for all Select Guest members for the hotel; communicate special needs to the Operations team
    • Create relationships with current and prospective Select Guest members and follow through with any complaints
    • Ensure professional standards of behavior in the concierge department
    • Monitor the standards of work, working practices, productivity for associates in the department
    • Conducts MOS audits according to Omni standards
    • Establish and maintain effective all-round control of the department through delegation and co-ordination.
    • Work closely with management and subordinates, stimulating motivation and sense of group satisfaction
    • Liaise with Front Office/ for details of groups, VIPs, Select Guest, promotions and packages
    • Communicate directly with guests, both in person and by telephone
    • Provide information on facilities, services, events, attractions and have knowledge of the surrounding areas, restaurants and points of interest
    • Provide travel routes and transportation services, area maps, brochures and other literature
    • Arrange amenities, tickets, bookings, appointments and reservations for guests
    • Schedule pre-arrival calls accordingly and spot checks proper execution

    HOTEL SPECIFIC FUNCTIONS:

    • Cross-training in Reservations, Front Desk, PBX, Guest Services, Activities, Spa, Housekeeping and Food and Beverage.
    • Knowledge of related departments, especially F&B Outlets, Spa and Golf

    MARGINAL FUNCTIONS:

    • Respond to any reasonable task as assigned by supervisor or manager
    • Assist in other departments as needed
    • Attend monthly departmental meetings
    • Participate in property MOD and Lobby Ambassador schedule as needed
    • Ability to stand for extended periods of time

    TOOLS/EQUIPMENT:

    • Computer/copier and printer; fax machine
    • Phone system
    • Radio
    • Given gift card machine
    • Pens and paper
Qualifications:
    • QUALIFICATIONS (Education, Knowledge, Training, & Work Experience)
    • Excellent oral and communication skills
    • Be able to Stand for 8 hours
    • Computer proficiency
    • Excellent knowledge of local community and surrounding areas.
    • Excellent problem-solving skills and organizational skills.
    • Able to operate Open Table, Go-Concierge, Opera, software programs.
    • Able to multi-task and handle guest concerns according to a 5-diamond service level.

Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.

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