Corporate Operations Support Specialist

7 days ago

Englewood, United States E2 Optics Full time
E2 Optics is an award-winning, Woman-Owned technology integrator, headquartered in Denver, Colorado. We help clients deploy remarkably efficient solutions that are modern, turnkey, and minimize operational costs. We design low voltage solutions that seamlessly integrate audiovisual, physical security, structured cabling, and wireless solutions, including DAS and WiFi systems. Our experience spans Enterprise and Government clients within the Energy, Finance, Health Care, Higher Education, Manufacturing, Media & Communications, and Transportation industries. Our Core Values, which are built around Safety, guide our business, employees, and relationships with customers and partners. We embrace these values to be a better business and better people, while having fun in the process. As a result, we've set a new standard, and our clients have made E2 Optics one of America's largest and fastest-growing companies.
The Corporate Operations Support position is a business professional responsible for a diverse set of administrative tasks including project and operational support. The person in this position will manage all aspects of purchasing material, vendor subcontractor services, credit card requests, amazon purchases, new project creation as well as arrange flights, transportation, and lodging. This person assists other Corporate Operation personnel as needed. This could include written communications, support branch initiatives, as well as serve as a point-of-contact for specific procedures. Core Duties & Responsibilities:
  • Safety is our number one Core Value. Follow safe work practices for company and client worksite policies.
  • Promote company Core Values to foster and safeguard family-centric culture.
  • Utilize computer systems for ticketing and cloud business management.
  • Create purchase orders and job setups for all E2 Regions. This entails being available in the corporate ticketing system queue during business hours.
  • Process credit card and Amazon purchasing requests.
  • Problem issues that may arise with shipments.
  • Arrange flights, transportation, and lodging for E2 employees.
  • Issue and coordinate Certificate of Insurance requests for E2 Operations.
  • Assist with subcontractor agreements and prequalification.
  • Validate and record company credit card expenses.
  • Provides and oversees administrative support to all layers of the office including incoming phone calls and visitors/client visits/meetings.
  • Support Branch Initiatives.
  • Identify areas of improvement. Proposes and assists in development and implementation for accurate and efficient practices.
  • Facilities oversite and support ensuring a clean, organized, secure, presentable office environment.
  • Utilize computer systems for ticketing and cloud business management.
  • Directly addresses issues and situations with immediate escalation when needed.
  • Accepts deliveries and communicates the receipt of delivery to appropriate party.
  • Manage and order office supplies as needed.
  • Handle other special projects and research as needed.
  • Plan and execute approved office gatherings and team celebrations as needed.
  • Provide training, coaching, development, and motivation for personnel as needed.
  • Travel: This position is generally expected not to require travel. The individual in this role should be able and willing to travel as required by E2.
Education:
  • High School Diploma required; associate degree and/or job-related experience is preferred.
Experience:
  • Competency in Microsoft applications including Word, Excel, and Outlook.
  • 2 years' general office management and support experience.
  • Experience with operational or administrative functions preferred.
Knowledge, Skills, & Abilities:
  • High attention to detail.
  • Excellent interpersonal, written, and verbal communications skills.
  • Exceptional organization and time management skills.
  • Self-motivated, dependable with excellent work ethics.
  • Easily adapt to changing situations, workflow, and deadlines.
  • Able to work independently and as a team player.
  • Ability to work in a dynamic, fast paced environment with deadlines.
  • Able to respond to situations in a positive manner and provided good customer service skills.
  • Must have a good command of the English language to provide effective phone, desk-side, and email communication.
WHAT WE OFFER: - Competitive pay - Opportunities for professional development and career growth. - BICSI Training Facilities - A supportive and inclusive work environment. - Health, dental, and vision insurance. - Paid time off and holidays.

WORK ENVIRONMENT & PHYSICAL DEMANDS: The standard work environment for this position is an indoors business office and construction environment. Ability to use a computer and/or hand tools while sitting or standing for extended periods of time. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to sit, talk or hear, use hands, stoop, kneel, bend, rotate, push, pull, reach with hands and arms on intermittent to regular basis daily. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 50 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. The employee may be required to work in tight, confided spaces. The employee must demonstrate regular and on-time attendance. There could be a requirement of occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.
DISCLAIMER: The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions. An Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Actively recruits qualified women, minorities, disabled and veterans for all positions for which they are qualified.
TEXTING TERMS OF SERVICE: We may send text messages you have consented to receive. Message frequency may vary. You can cancel text messages at any time by texting "STOP". After you send "STOP", we may send you an additional text message to confirm that you have been unsubscribed. You will no longer receive text messages from that phone number, or from any member of our team. If at any time you have questions about the text messages, text "HELP". After you send "HELP" we will respond with instructions on how to use our service as well as how to unsubscribe. Message and data rates may apply.

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