Document Management and Records Analyst

1 month ago

Oak Ridge, United States Oak Ridge National Laboratory Full time

Requisition Id13469

Overview:

Oak Ridge National Laboratory (ORNL) is a U.S. Department of Energy (DOE) Office of Science national laboratory, with an extraordinary 80-year history of solving the nation's biggest problems. We have a dedicated and creative staff of over 6,500 people ORNL's decadal vision for diversity, equity, inclusion, and accessibility (DEIA) is to cultivate an environment and practices that foster diversity in ideas and in the people across the organization, as well as to ensure ORNL is recognized as a workplace of choice. These elements are critical for enabling the execution of ORNL's broader mission to accelerate scientific discoveries and their translation into energy, environment, and security solutions for the nation. Come join us as we solve the nation's biggest challenges

Oak Ridge National Laboratory (ORNL) is seeking a Document Management and Records Analyst to support our world class radioisotope production program.

The Isotope Science and Engineering Directorate's Document and Records Management group in the Nonreactor Nuclear Facilities Division seeks to hire a Document and Records Management Analyst to process, maintain, retrieve, and disseminate information in support of document control and records management activities. This role will interact with records analysts, records specialists, and other UT-Battelle staff members to ensure records management policies and procedures are appropriately followed and to help maintain records.

Major Duties/Responsibilities:

  • Analyze, assemble, archive, and retrieve documents, including management of controlled copy document binders in multiple locations
  • Manage organization documents within the Enterprise Document and Records Management System (EDRM), including reserving and assigning document numbers
  • Receive, file, and maintain all documents and records within EDRM or other recordkeeping system, as appropriate
  • Coordinate mandatory document reviews and ensure appropriate disposition in EDRM
  • Support safety basis implementations with coordination of document development, review, approval, issuance, and distribution
  • Manage the centralized document control center and provide and coordinate support for satellite records repositories, to include overseeing the conversion of facility hard-copy records to electronic and coordinating disposition of the hard copies
  • Functions records management officer (RMO) for the applicable organizations and act as a liaison between Records Management Services and organizational records owners/contacts to facilitate the implementation of records requirements
  • Ensure records are appropriately identified, scheduled, maintained, and dispositioned in accordance with records management requirements
  • Serve as the organizational contact for electronic recordkeeping to capture, declare, and disposition records in accordance with retention schedules
  • Develop and implement process for converting hard-copy records to digital format in compliance with DOE requirements
  • Support NNFD website administration by ensuring appropriate and timely posting of NNFD documents and procedures
  • Serve as an independent reviewer on procedures
  • Provide document management guidance, training, and support to staff members, as needed
  • Perform periodic assessments of records, record repositories, and controlled copy documents
  • Support the creation and maintenance of various documents and perform the duties of the procedure writer for administrative procedures
  • Serve as the document management coordinator (DMC) for supported organizations and attend DMC forums
  • Handles sensitive information, such as proprietary and export control documentation
  • Maintain a strong commitment to the implementation and perpetuation of values and ethics
  • Ensures compliance with environment, safety, health, and quality program requirements
  • Adjusts to changes and prioritizing of work
  • Displays excellent human relations skills and utilizes good oral and written communication
  • Performs as a team member that has a high volume of activity, displaying characteristics of collaboration, flexibility, and dependability, while ensuring a high degree of accuracy
  • Any other duties as assigned that are desired to meet the needs of the project
  • Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace - in how we treat one another, work together, and measure success
Basic Qualifications
  • BS / BA degree in Business, English, Information Management, or related field and 2-4 years of experience with records management and document control activities, including indexing, scanning, tracking documents, performing quality checks, and distributing information; or an equivalent combination of education and experience
  • Experience using Microsoft Office products including Word, Excel, and Adobe Acrobat Professional software
  • This position requires the ability to obtain and maintain a DOE security clearance
Preferred Qualifications
  • Experience in handling non-classified sensitive information
  • Experience with document management and/or product lifecycle management software
  • Writing and formatting procedures


This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.

Nearest Major Market: Knoxville

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