Part-Time Receptionist

3 weeks ago

Seattle, United States Medix Full time

Position: Part-Time Receptionist

Location: Seattle, WA 98104

Pay: $24-$27/hour

Hours: 26-32 per week, Monday-Thursday

Join this Seattle-based organization as a Receptionist, where you will serve as the initial point of contact for patients and visitors at our medical facility. Your main duties will include welcoming patients, scheduling appointments, managing incoming calls, and ensuring the efficient operation of the front desk area. Additionally, you'll provide administrative support to maintain office efficiency. This part-time, hourly role entails 26-32 hours per week, based on clinic requirements.

Key Responsibilities:

Front Office:

  • Field incoming calls and redirect appropriately.
  • Schedule patient appointments.
  • Extend a warm welcome to all patients and vendors upon arrival.

Patient Services:

  • Aid in patient registration and intake.
  • Establish charts for new patients as needed.
  • Enter new subject data into the CTMS (Clinical Trial Management System).
  • Manage patient calls and route them accordingly.
  • Conduct appointment reminder calls and handle late arrivals promptly.
  • Ensure timely responses to phone and email inquiries.
  • Organize and distribute incoming mail and faxes.
  • Handle stamping and mailing of letters.

Operational:

  • Assist in managing office supplies and placing orders as instructed.
  • Help coordinate monthly staff lunches and birthday events.
  • Support vendor management tasks when necessary.
  • Print and distribute provider schedules for the next day.
  • Assist with occasional office projects as required.

Qualifications:

  • Excellent communication skills and a friendly disposition.
  • Strong attention to detail and organizational abilities.
  • Proficiency in Microsoft Office tools (Word, Excel, Outlook, Teams).
  • High school diploma or GED required.
  • Prior office or healthcare-related work experience preferred.

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